Estimating Intern - Summer of 2027

Summary/Objective
The primary responsibility of this position is to provide a wide range of administrative support and coordination to Estimator Coordinator and Estimators. Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide administrative support to the Estimating Department
• Make phone calls to Subcontractors and Suppliers for upcoming projects
• Maintain internal Bid Calendar with bid dates and confirm appropriate individuals are invited based on bonding needs and project management support
• Monitor bids@cdsmith.com account
• Work with planroom administrator on maintaining job files and review for archive
• Download project plans and specifications for upcoming jobs
• Set up Drawings folder for new projects including labeled plans for estimator's take off
• Print internally or send out to print plans and specifications when required
• Maintain and update subcontractors on C.D. Smith's planroom
• Contact newspaper to be added to bid list for all projects
• Broadcast Addendum plans and specifications to subcontractors via planroom and print copies for Estimator
• Work with Senior Estimating Coordinator with invited subcontractors regarding their intent to bid solicited project and note response in planroom to insure complete bid coverage.
• Create bid cards for projects prior to bid day
• Document bid results and email to company distribution list
• Update Estimating Spreadsheet with bid totals and percentages
• Make sure bid room is supplied with necessary supplies prior to bid day
• Scan Bid Documents into job folders after project has been bid and notify IT department that folders can be archived if job was not awarded

Essential Knowledge, Skills and Abilities:

• General knowledge of construction and estimating processes and procedures.
• Knowledge of record keeping, report preparation, filing methods and records management techniques.
• Microsoft Windows with Access, Excel, Word experience

Required Education and Experience

• In progress of bachelor's degree in construction management or related field. Or, an equivalent combination of education, training and work experience.