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Administrative Specialist II - Dean's Office

Georgia State University
$43,100 - $48,000
tuition assistance, retirement plan
United States, Georgia, Atlanta
1 Park Place (Show on map)
Oct 01, 2026
Description : GEORGIA STATE UNIVERSITY COLLEGE OF LAW Part of one of the Southeast's largest comprehensive research universities, Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full- and part-time students. The College of Law was created in 1982 based on its founders' belief that a first-rate law school not only can but also must be tailored to meet the needs of the students who enter its doors. Although Georgia State Law has grown substantially in scope and reputation during the last 40+ years, this flexible, entrepreneurial, and student-centric spirit continues to resonate throughout our institution. The College of Law brings together a dynamic group of faculty and staff who promote scholarship and service that enriches the legal profession and the communities we serve. Our community fosters a culture based on ambition, hard work, dedication, and perseverance. The College of Law's Administrative Services Department is hiring for a Administrative Specialist II. This is a full-time staff position. This position provides general office support with a variety of administrative activities and related tasks. This position serves as the first point of contact for the College of Law Deans Suite. This position is responsible for providing effective administrative assistance for all day-to-day operations, performing various clerical duties, and managing administrative tasks -including invoice management, travel coordination, sorting mail, filing, scheduling meetings, and restocking supplies. Administrative Support: Greets visitors, responds to questions, provides necessary documents or instructions, and directs guests to the appropriate party. Answers telephone inquiries and routes callers efficiently Performs general administrative functions, including opening, sorting, and distributing incoming mail, and processing outgoing mail. Orders and maintains office supply inventory. Assists the Executive Assistant with maintaining the College of Law (COL) major events calendar, records, and filing systems. Assist coordinate meetings by sending invites and ordering food. Manages mailings, shipping, and contact lists, while assisting with database updates. Assist with College of Law signature events including setting up registration tables & nametags. Monitor registration for number of attendees, dietary restrictions, disability accommodations that are needed. Arrange parking Administrative Backup: Serve as a versatile backup Administrative Specialist for college-wide teams, assisting with large-scale projects, event execution, and operational continuity during staff shortages. Business Services: Processes invoices, honoraria, and expense reimbursements for the Dean's suite, coordinating adjustments using PantherMart and other university systems. Assists with routing contracts. Travel Support: Assists in arranging domestic and international travel (including airfare and lodging) for Dean's suite members, leadership, and students. Submits travel authorizations prior to trips and collects receipts for reimbursements. Benefits - The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, and retirement plan options. https://hr.gsu.edu/benefits/ USG Retirement Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 19.81% to the plan. Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years. See the retirement details for more information. Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Hiring Qualifications: Bachelor's degree and two years of related experience or; a combination of education and related experience. Preferred Hiring Qualifications: Proficiency with Microsoft Office Suite Professional demeanor and appearance. Excellent written and verbal communication skills. Ability to be resourceful and proactive in dealing with issues that may arise and ability to organize and prioritize work assignments. College/Business Unit : College of Law Department : Law Dean's Office Location : Atlanta Campus Shift : 8:30am - 5:15pm (Monday - Friday) Salary : $43,100 - $48,000 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 10/01/26, 11:02:30 AM Closing Date : 10/15/26, 3:59:00 AM Special Instructions : To be fully considered for this position, all candidates must provide the following at the time of submission: 1. A complete and accurate GSU application that provides all work history within the past 10 years 2. Resume 3. List of Three Professional References Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.