New 
F&B Administrative Assistant
 Omni Hotels & Resorts | |
19-19
| |
 United States, Kentucky, Louisville | |
| 400 South 2nd Street (Show on map) | |
 Sep 12, 2026 | |
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Omni Louisville Hotel
Reflecting the past, present and future of our vibrant Kentucky town and inspired by the city's rich history and authentic character, the Omni Louisville transforms one of the city's most significant urban blocks into a unique and vibrant mixed-use environment offering hotel guests, residents and locals a chance to connect and enjoy the best of a great city. The hotel is a prominent landmark against the Louisville skyline, glistening during the day and glowing at night, with the iconic glassy ends of the 612 room hotel. The hotel pool and rooftop bar, designed for seamless indoor and outdoor integration, allows guests to rest, relax and socialize with downtown Louisville as the backdrop. The essence of Louisville is woven throughout, with interior design that blends elements of the city's heritage, culture, and character-felt everywhere from the hotel restaurants to a featured bourbon bar, and even the hotel's speakeasy and bowling alley. Guests can enjoy a vibrant Falls City Market, a 20,000-square-foot urban food hall and grocer directly connected to the hotel lobby. Located at street level, this dynamic space transforms Liberty Street into a lively pedestrian destination. Featuring a diverse selection of food and dessert options-including craft beer, fresh bakery items, and local favorites-the market serves as a welcoming hub for both hotel guests and the local community. If you are a friendly, motivated person, with a passion to serve others, the Omni Louisville Hotel may be your perfect match. F&B Administrative Assistant Overview: The Food & Beverage Administrative Assistant supports the Director of Food & Beverage and Assistant Director of Food & Beverage in maintaining a well-organized office, as well as providing coordination & support for operations during events and other high-volume days and times. Responsibilities: * Coordinate and provide logistical support during banquets and events, restaurant operations, and other F&B operations whenever necessary. * Answers office phone, greeting internal and external guests. * Coordinate travel arrangement for taskforce employees and managers. * Coordinate meetings, files, bookings, BEOs, purchase orders. * Check voicemails, e-mails and faxes and follow up accordingly. * Process mail for Food and Beverage Director and Managers. * Order and maintain office supplies. * Copy and distribute as needed. * Compose and type correspondence for F&B Director and Assistant Director as needed. * Process AP invoices for different vendors. * Compile data and compose spreadsheets in excel. * Complete monthly payroll, provide analysis and reports, and coordinate with the Finance Department to complete all payroll requirements on time. * Coordinate and sign up new F&B employees for serve-safe certification. * Maintaining discretion and confidentiality in sensitive matters. * Pro-active in gaining knowledge and skills in technological and educational advances for the continued development and advancement applicable to the company/department and staff. Qualifications: * Must be able to sit for long periods of time. Must have significant mobility of arms and hands. Must be able to bend, squat and push, pull and lift up to 25-30 pounds. Must be able to see, hear and communicate verbally in writing. * Must be able to work a varied schedule week-to-week, including late nights, holidays, and weekends. * Must have previous experience with scheduling as well as coordination of Food & Beverage operations and/or events. * Previous Food & Beverage experience strongly preferred. * Previous administrative/assistant experience strongly preferred. * 2-3 years' experience with computers and various computer programs, including excel. * High School graduate or GED equivalent. Degree in Hospitality strongly preferred. * Must be Star certified. * Must be Food Handler certified. * Must be a good listener, effective communicator and detail oriented. * Must meet deadlines, work with little supervision and be flexible to handle interruptions. * Must be literate and have extensive verbal, mathematical, and writing skills. * Must be able to apply common sense understanding to carry out instructions furnished, oral, or diagrammatic form. * Must have the ability to liaison between Food & Beverage Department Directorship and the rest of the team. * Must have strong, positive guest and employee relation skills, as well as a high standard of work ethic and integrity under all work circumstances. * Must be able to work in high stress situations. Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com. | |