Administrative & Document Support Specialist

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee-ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston continues to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.

The Administrative & Document Support Specialist provides document production and administrative support for Weston's Integrated Air Services (IAS) team. This role is responsible for preparing, formatting, reviewing, and organizing technical reports, proposals, and project documentation while ensuring accuracy and consistency. The successful candidate will play a key role in supporting project deadlines and maintaining high-quality deliverables for both internal teams and clients.

This position offers a growth path into technical report development and data quality review for candidates interested in learning the technical aspects of environmental reporting.

Location: Auburn, AL

Expected Outcomes:

• Type and format reports, proposals, project instructions, and other project documentation.
• Transcribe handwritten notes and information into professional documents.
• Assist with document preparation and production.
• Organize and maintain project files through filing, scanning, copying, and document management activities.
• Support team communications and administrative processes.
• Assist with general office and project support activities as needed.
• Respond to changing priorities and occasional urgent requests to support project deadlines.
• Demonstrate flexibility and ability to meet critical deadlines.
• Perform miscellaneous administrative duties as assigned.

Knowledge, Skills & Abilities:

Required Qualifications

• High school diploma or equivalent and 2-3 years of office, administrative, document production, or related experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and meet frequent deadlines.
• Ability to work independently and collaboratively within a team environment.
• Strong time management and prioritization skills.
• Proficiency in Microsoft Word, including advanced document formatting and template usage.
• Working knowledge of Microsoft Excel and Adobe Acrobat.
• Ability to review information for accuracy and identify inconsistencies.
• Commitment to producing high-quality work products.
• Willingness to learn new technologies, including AI tools that support document production and quality review.
• Ability to adapt to changing priorities and maintain a sense of urgency when required.

Preferred Qualifications

• Associate's or Bachelor's degree may be substituted for a portion of the required experience.
• Microsoft Office certifications.
• Experience supporting proposals, technical reports, engineering documents, or environmental project documentation.
• Familiarity with spreadsheet quality control and formula verification.
• Basic graphic editing or document layout experience.
• Experience in document production, records management, or administrative support within a professional services environment.

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off including personal, holiday, and parental leave.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

Compensation will vary based upon experience, education, skill level, and other compensable factors.