Conversion Coordinator - Intercollegiate Athletics

University of Missouri Department of Athletics

Position Summary

The University of Missouri Department of Athletics is seeking a Conversion Coordinator to assist with facility scheduling, event conversions, and venue changeovers within a high-level Division I Athletics environment. Reporting to the Assistant Athletics Director of Facility Operations, this position will play a critical role in coordinating facility use, managing event transitions, and ensuring athletic and event spaces are prepared efficiently and safely to support student-athlete success, competition standards, and external events while maintaining compliance with NCAA, conference, and University policies.

Key Responsibilities

1. Facility Scheduling and Coordination (35%)

* Manage and coordinate facility schedules for practices, competitions, meetings, and external events.
* Assist with scheduling requests and facility availability inquiries.
* Communicate schedule updates, conflicts, and changes to event management and other personnel.
* Maintain scheduling systems and calendars to ensure accurate and efficient facility utilization.
* Collaborate with internal stakeholders to maximize facility usage while balancing operational priorities and program needs.

2. Event Conversion and Changeover Operations (30%)

* Coordinate and oversee venue conversions and changeovers for athletic competitions, special events, concerts, and external rentals.
* Develop and implement conversion timelines, staffing plans, and setup requirements to ensure successful transitions between events.
* Coordinate equipment movement, floor installations, seating configurations, staging, signage, and other event infrastructure needs.
* Monitor conversion activities to ensure projects are completed safely, efficiently, and on schedule.
* Serve as an on-site coordinator during major conversions and event transitions, addressing operational issues in real time.

3. Event Operations Support (15%)

* Collaborate with event management, custodial services, and external vendors to support event readiness.
* Assist in planning and executing facility setups and breakdowns for athletic and special events.
* Ensure event spaces meet operational requirements and customer expectations prior to occupancy.
* Support post-event evaluations and identify opportunities to improve conversion and scheduling processes.

4. Staffing and Resource Management (10%)

* Coordinate conversion crews, student staff, temporary labor, and contracted personnel assigned to event setups and changeovers.
* Assist with scheduling and supervising event conversion staff.
* Track labor hours, staffing allocations, and resource utilization for facility conversions and events.
* Ensure staff adhere to safety procedures and operational standards.

5. Inventory, Equipment, and Budget Support (5%)

* Maintain inventory of conversion equipment, event furnishings, tools, and operational supplies.
* Assist with procurement and replacement planning for conversion-related equipment and materials.
* Support budget tracking related to event conversions, staffing, and operational expenses.

6. Other Duties (5%)

* Perform additional duties as assigned by Athletics administration.
* Ensure compliance with University, NCAA, and SEC rules, policies, and procedures.

Monday - Friday, 8am-5pm

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge, skills and abilities can be acquired is necessary.

Salary Range: $17.50 - $23.00 per hour

Grade: GGS 007

University Title: CSM Associate I

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Employment visa sponsorship is not available for this position.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.