Clerical Assistant 2

Join the Pennsylvania State Police as a Clerical Assistant 2 and become a key part of a team that keeps essential training programs running smoothly. This role offers a chance to support important operations and contribute to public safety. You will enjoy a steady, team-focused environment where your work truly matters. Start building a meaningful career with an agency that makes a difference every day.

This position supports the training and administrative needs of the Pennsylvania State Police by handling records, communication, and event assistance.

As a Clerical Assistant 2, you will perform the following duties:

• Training Records: Create and maintain applicant training files and update course records
• Course Materials: Prepare rosters, certificates, confirmation notices, and organize related documents
• Communication Support: Respond to phone inquiries and distribute course information to internal and external contacts
• Workers Compensation: Serve as the Bureau's representative for workers compensation matters
• G I Bill Support: Assist the Certifying School Official with documentation for Veteran Cadets
• Event Assistance: Support departmental ceremonies by preparing materials and greeting attendees

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.

• Telework: You will not have the option to telework in this position.

• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Six (6) months or more experience using Microsoft Word.
• Six (6) months or more experience using Microsoft Excel.
• Experience using Microsoft Access (or equivalent database program).
• Six (6) months or more experience in handling detailed files.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.htmland click on Veterans.

• 711 (hearing and speech disabilities or other individuals).