Clerical Assistant 1 - Bureau of Motor Vehicles

NOTE: This posting will close on JULY 5, 2026 or after 50 applications are received, whichever occurs first.

As a Clerical Assistant 1 with the Bureau of Motor Vehicles, you will take part in meaningful work that supports drivers and vehicle services across the state. This position will allow you to develop strong scanning, organizing, and problem-solving skills. You will be part of a team that values accuracy, consistency, and high-quality service. This role is a great fit for someone who likes detailed tasks and clear processes.

This position supports document processing and storage functions that help maintain accurate Driver and Vehicle Services records. The work involves scanning, organizing, reviewing, and preparing documents for storage or electronic use. As a Clerical Assistant 1, you will perform the following duties:

• Document Preparation: Review and prepare documents for scanning by removing staples, unfolding pages, and checking for issues
• Imaging Tasks: Operate scanning equipment, monitor image quality, and correct errors when needed
• Equipment Care: Clean scanner parts and make minor adjustments to keep equipment working properly
• Record Storage: Sort documents, prepare boxes, label materials, and move skids for storage or transport
• Quality Review: Check scanned images for clarity and ensure documents are sorted into correct locations
• Reporting Duties: Complete daily production reports and deliver checks or important items to the supervisor

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 80 hours bi-weekly
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.