Human Resource Coordinator, UT Libraries

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General Notes

Purpose

The Human Resource Coordinator is a member of a small, dynamic team that supports the human resources functions of the UT Libraries through inclusive and intentional processes focused on accuracy, excellence, and fairness. The HR Coordinator manages recruitment and a variety of employee lifecycle processes.

Responsibilities

• Manage and lead strategic efforts in UT Libraries recruiting, ensuring a consistent, welcoming, and compliant process that supports UT's mission of hiring a dynamic workforce. This includes facilitating and serving on searches, overseeing the application process, working closely with the search committees and hiring managers on all matters, overseeing the interview scripts and schedules, and making final offers that are fair and competitive.

• Manage appointment actions in Workday for staff including additional duties increases, reclassifications, transfers, equity increases, reporting line updates, and other employee life cycle events. Serve as liaison with other UT departments including UT Human Resources and Payroll. Be knowledgeable and well-versed in the nuance of policies around leave management, usage, and accrual. Support FMLA, Sick Leave Pool, unpaid statuses, and other specialized leave issues. Oversee FWA processes and documentation.

• Oversee employee onboarding, including facilitating the Onboarding Buddy Program, ensuring a smooth and friendly onboarding experience for new hires.

• Advise managers and leaders in the organization on sensitive and critical HR processes or situations. Serve as a resource to all staff for generalized HR needs.

• Responsible for oversight and retention efforts of personnel files, ensuring compliance, discretion, and timely handling of information. Create and oversee processes across multiple platforms around the UTL HR Office's record-keeping.

• Special projects as assigned. Support the Head of HR with unique or sensitive requests.

Other related functions as assigned.

• Bachelor's degree. At least 2 years of experience in human resources or a related position. Can include customer service, retail, or other people-centered work experience.

• Strong organizational skills and demonstrated attention to detail.

• Ability to multitask and prioritize between multiple workflows.

• Demonstrated evidence of strong interpersonal skills and effective communication skills (both written and verbal).

• Ability to be discrete and empathetic in sensitive situations

• Demonstrated ability to employ an approach that values different backgrounds, experiences, identities, and perspectives.

Relevant education and experience may be substituted as appropriate.

• Experience handling sensitive information.

• Familiarity with UT Austin HR policies, procedures, and systems, including Workday.

• Experience handling physical and/or digital files.

• UT Human Resources Essentials certificate

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.

$55,000 + depending on qualifications

Standard office conditions.

Repetitive use of a keyboard at a workstation.

Monday - Friday, flexible schedule available between the hours of 7 a.m. - 6 p.m.

Flexible work arrangement with two remote days a week available after initial onboarding.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

• Please describe a time you showed exceptional attention to detail on a project where accuracy was crucial.

• Tell us about a time you created (or helped create) an environment of honesty and respect for others.

• Please tell us about a time you helped solve a problem with or for someone at work.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.