HR COORDINATOR

Havenwyck Hospital is a Joint Commission-accredited and licensed psychiatric hospital, overlooking Lake Galloway in Auburn Hills, Michigan. We specialize in providing comprehensive, compassionate behavioral health services to children, adolescents and adults.It is the ultimate goal of our dedicated staff to build strength, confidence and knowledge within each patient, in hopes that they may continue learning and understanding their needs and practicing self-care for the rest of their lives.

For more information, please visit us at www.havenwyckhospital.com

POSITION SUMMARY:

The Human Resources Coordinator is responsible for supporting the HR Leaders and staff with all aspects of human resources to include overseeing various tasks, processes, and special projects independently.

JOB DUTIES / RESPONSIBILITIES:

• Greets visitors in the Human Resources Office.
• Answers telephone calls and redirects calls to other HR staff for more specific information if needed.
• Assists applicants, candidates, employees, and leaders with general inquiries, redirecting as needed.
• Serves as the principal contact for final candidates and newly hired employees according to the onboarding guidelines and overall hiring process; to include but not limited to, processing new hire paperwork, coordinating required medical testing (i.e., physicals, drug screens), fingerprinting, submitting documentation to the appropriate regulatory entities and ensuring compliance to government and organization recordkeeping requirements (i.e., I-9).
• Sends congratulatory appointment confirmation and email to final candidates to include the approved attachment that outlines their role in the hiring process along with what the New Hire/s are to bring to the Onboarding meeting.
• Prepares onboarding packets and completes the New Hire Onboarding meeting with follow up submissions to regulatory agencies per the HR Metrics and Onboarding Checklist.
• Creates and maintains new hire employee files and completes audit to ensure compliance.
• Assigns keys and badges to new hires and contract staff according to guidelines unless alternative stipulations are approved.
• Assists with Coordinating the New Hire Orientation by preparing the folders and tent card. Folders and tent cards should be in place along with handouts/giveaway items prior to the NHO start time.
• Assists in the monitoring and tracking of performance evaluations, annual training, verifying licensure, and compiles reports as needed.
• Provides consultative end user transaction processing guidance, i.e., employee self-service, HealthStream, etc.
• Maintains confidentiality of staff and Hospital as required by HIPAA and other federal and state regulations.
• Participates in activities/initiatives that encourage employee retention.
• Provides back-up support to the HR Team as needed.
• Delivers, sorts, and distributes office mail.
• Orders office supplies and checks inventory of supplies.
• Ensures tasks are completed timely to ensure HR Metrics and regulatory compliance is met.
• Under the direction of the Human Resources Team, assists with candidate sourcing and screening as needed.
• Participates in recruitment activities (i.e., career fairs, college fairs, open houses, etc.).
• Adheres to all corporate and Hospital initiatives, policies, and procedures.
• Attends Hospital mandatory training/in-services as well as UHS Corporate HR Training as required.
• Performs other duties to include special projects as assigned.

Havenwyck Hospital UHS Benefits include:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its 300+ Subsidiaries
• Free Basic Life Insurance
• Tuition Reimbursement
• SoFi Student Loan Refinancing Program

If you would like to learn more about this position before applying, please contact Havenwyck Hospital at 248-373-9200.

What do our current employees value at Havenwyck Hospital & UHS?

An environment that puts patient care first. One of the most rewarding aspects of this job is providing excellent care, comfort, and security to the patients and families you treat, at their most vulnerable times. Supportive and responsive leadership. You are never alone, as you are part of a large network of peer co-workers that routinely exchange ideas and review current topics within the industry. Having the opportunity to grow, learn, and advance in your career. There are very robust continuing education options and opportunities for skills diversification and career advancement with UHS.

About Universal Health Services

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 300 corporation, annual revenues were $15.8 billion in 2024. During the year, UHS was again recognized as one of the World's Most Admired Companies by Fortune; and listed in Forbes ranking of America's Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

• Associates degree with at least two years of Human Resources experience or bachelor's degree required.
• Minimum two years of previous experience in HR required. One year of experience with on-boarding new hire employees required. Healthcare setting/experience preferred.
• Excellent customer service skills are required. Must possess superb multi-tasking and organizing skills with effective communication skills, both verbal and in writing.
• Must be able to work in a very fast-paced environment with frequent interruptions.
• Must be proficient in Word, Excel, and Outlook applications.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.