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University of North Carolina Charlotte jobs

Scholarship Administration Coordinator

University of North Carolina Charlotte
$40,350 - $47,900
United States, North Carolina, Charlotte
Apr 30, 2026
Scholarship Administration Coordinator
Please see Special Instructions for more details.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write 'see resume' on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Valid Driver's License is preferred for this position.
Please note not having a valid driver's license will not invalidate your application from full consideration.
Position Information
General Information




















Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 001319
NC Salary Grade Equivalency NC09
Classification Title University Program Associate - Journey
Working Title Scholarship Administration Coordinator
Salary Range $40,350 - $47,900
Anticipate Hiring Range $40,350 - $47,900
FLSA Status Non Exempt
Division Academic Affairs
Department Enrollment Management (Adm)
Work Unit University Scholarship Office
Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position
Provide regular support to the University Scholarship Office and departmental scholarship administrators to ensure effective scholarship development and administration for the university.
Minimum Education/Experience
Required Minimum Qualifications:

Bachelor's degree; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties

  • Serve as the primary contact for scholarship administrators and other departmental representatives seeking training, technical assistance, and resources that support scholarship administration.
  • Understand and have the ability to clearly explain how scholarship donor agreements and funds are established, how to calculate scholarship fund balances, and what the functions are within the scholarship application, review and award cycles.
  • Demonstrate advanced knowledge, experience, and the ability to quickly learn content management systems designed for scholarship and fund management.
  • Develop and maintain positive working relationships with scholarship administrators and other departmental personnel responsible for managing scholarship funds, reviewing applications, and awarding scholarships.
  • Provide initial and ongoing training and support to university personnel responsible for scholarship fund administration and use of the scholarship management system.
  • Develop training content and resource materials for users, and lead implementation of the annual Scholarship Administration Training Session.
  • Present to large and small audiences that attend general information and training sessions, or other public events related to scholarship administration.
  • Develop and maintain scholarship management user guides that provide policy and system guidance for administrators, reviewers, and students.
  • Respond to requests for information or support from college or departmental personnel in a timely manner. Prepare reports and other resources to satisfy the inquiry as needed.
  • Track scholarship fund balances, offers, and award payments for departments outside the USO to ensure scholarship all funding available is being awarded in compliance with the terms of donor agreements.
  • Raise awareness of the mission and resources provided by the University Scholarship Office, explain university processes and policies related to effective scholarship administration, troubleshoot scholarship system, program, and fund issues.
Other Work Responsibilities

  • Make recommendations that will improve the scholarship management system, advance strategic use of scholarship funds, and increase overall departmental production.
  • Maintain a current roster with contact information for all departmental scholarship administrators and reviewers.
  • Maintain a strong working knowledge of university systems and other technology platforms to include: Slate and related scholarship portals, Google Drive, Docs, Sheets; Microsoft Word, Excel, and PowerPoint, Banner Student and Banner Finance, and Report Central.
  • Develop tools to annually collect and organize feedback from users of the scholarship management system to identify concerns that will inform system changes/enhancements.
  • Provide guidance and support to student workers and/or federal work study students working in the USO.
  • Compile, organize, and analyze multiple data and informational resources for ad-hoc reporting.
Departmental Preferred Experience, Skills, Training/Education

  • Experience with scholarship administration in a four-year college or university setting, preferably a mid-size to large public or private university.
  • Familiarity with various programs such as Banner and Slate; Advanced demonstrated proficiency in Microsoft Office and Google Suites.
  • Demonstrated analytical skills with a detail-oriented solution focus.
  • Exceptional verbal and written skills with the ability to convey professional information clearly to stakeholders.
  • Demonstrated success in team-based environments with a commitment to providing high-touch, proactive customer service.
Necessary Licenses or Certifications
Work Location Cone Center, USO Suite Floor 3
Posting date 04/29/2026
Closing date 05/17/2026
Proposed Hire Date 06/01/2026
Contact Information
Special Notes to Applicants

  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write 'see resume' on your application when completing the job duties section.

  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/


Valid Driver's License is preferred for this position.
Please note not having a valid driver's license will not invalidate your application from full consideration.

Posting Specific Questions

Required fields are indicated with an asterisk (*).



  1. *
    How did you hear about this employment opportunity?

    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other



  2. Where did you learn about this posting?

    (Open Ended Question)


  3. *
    Do you have a Bachelors Degree or equivalent combination of training and experience?

    • Yes - I have a Bachelor Degree or higher
    • Yes - I have an Associates degree and at least two (2) years of experience related to position
    • Yes - I have a High School Diploma/GED and at least four (4) years of experience related to position
    • No


  4. *
    Do you have professional experience working in a scholarship or financial aid office, or in a foundation setting where you reviewed applications and made competitive award decisions? If so, please describe your experience and indicate the amount of time spent in the role(s).

    (Open Ended Question)


  5. *
    Do you have experience working in a medium or large-sized public or private university? If so, how many years and in what setting?

    (Open Ended Question)


  6. *
    Do you have experience with Banner and/or Slate? If so, please indicate which system and your experience.

    (Open Ended Question)


  7. *
    Do you have experience with Microsoft and/or Google Suite applications? If so, please indicate which platform and the associated applications, as well as your level of experience (beginner, intermediate, advanced) for each.

    (Open Ended Question)


  8. *
    Do you have a valid drivers license?

    • Yes
    • No




Applicant Documents
Required Documents

  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Contact Information for References


Optional Documents

Applied = 0
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