A&E Contracts-Subcontracts Manager II-III

Boston Government Services, LLC. (BGS) is seeking an A&E Contracts/Subcontracts Manager to support our clients in Oak Ridge, TN

BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex commercial projects. We support clients at every stage, from strategic planning and program management to the execution of project management, procurement, supply chain management, quality, safety, security, nuclear and systems engineering and technical activities. We strive to attract and retain the best talent because it delivers the best results and "Delivery Certainty" for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our expertise and capabilities to provide mission-driven integrated services, systems, and solutions tuned to our clients' mission needs, challenges, requirements, expected results, and strategic direction.

We are passionate about our culture! At BGS, we hire people who will bring their whole self to work each day because we value operating with openness and inclusivity, welcoming and respecting all. BGS cares for each employee's well-being by offering a comprehensive benefit package and providing a culture of exciting work, excellence, and fun.

If you align with BGS' company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!

Responsibilities:

As an Architecture and Engineering Contracts/Subcontracts Manager supporting BGS Lead Project Integrator projects, your responsibilities will include acquisition planning, tracking and reporting; acquisition process analysis and improvement; and acquisition package development (e.g., requirements development, market research and market surveys, estimating and pricing, acquisition plans, and source selection) for large scale projects requiring A&E services. These projects will require you to apply your knowledge, skills, and abilities in A&E contracts to provide direction to BGS Lead Project Integrator Program/Project Managers in how best to leverage A&E services in advancement of client requirements which may not be clearly defined. You will also be the focal point on developing contract strategies and approaches to bring external A&E resources to help define requirements or execute requirements that are defined. Your expertise will be a crucial component to successfully executing client and corporate requirements with A&E services contracts and subcontracts. You will need to conform with all corporate policies, procedures, and requirements, and applicable Government regulations and policies.

Key Responsibilities:

• Procurement & Negotiation: Lead the procurement process for A&E services, including drafting requests for qualifications/proposals (RFQ/RFP), evaluating proposals, and negotiating terms, fees, and scopes of work to ensure best value.
• Contract Administration: Draft, review, and execute contracts, amendments, and task orders, ensuring they align with best practices for A&E contracts, company policies, and legal regulations.
• Risk Mitigation & Compliance: Identify potential legal or financial risks for A&E contracts as well as future construction-related contracts based on A&E services. Ensure compliance with federal, state, or local regulations (e.g., DPW, DOT), identify potential compliance issues with applicable codes, and resolve contract disputes during design phase and construction phase activities.
• Stakeholder Coordination: Act as the primary liaison between internal project managers and engineers, legal departments, and external consultants/engineers.
• Close-out & Documentation: Manage contract completion, final payments, and archiving documentation.

Additionally, you will:

• Lead, conduct, or participate in market research, sole source and source selection documents, Statement of Work (SOW), Statement of Objectives (SOOs), Performance Work Statements (PWS), evaluation criteria, Determination and Findings (D&Fs), Limited Source, and other procurement/contract related actions.
• Justifications and /or other forms of documentation that may need to be submitted to the Director of Contracts or corporate clients relative to subcontract and procurement activities.
• Review requirement documents with the program offices for requirement validation and clarity, participate in pre-proposal/Pre-bid conferences as necessary and obtain information from technical personnel prior to preparation of the solicitation and during the solicitation phase.
• Assess and analyze price and cost proposals, analyze basis of estimates, and select cost or price analysis techniques in compliance with solicitations and applicable policies, procedures, or other regulations.
• Lead or assist in reviewing proposals and supporting proposal evaluation activities using sound, logical analysis techniques as appropriate for the acquisition. This support includes the drafting of source selection recommendation memorandum and other contractual documents necessary for internal or client approval/notification.
• Prepare draft solicitation documents, Invitation for Bid (IFB), Request for Qualifications (RFQ), Request for Proposals (RFP), and Request for Information (RFI) solicitation documents, using a template or by developing from scratch inclusive of all current and applicable clauses and provisions, etc.
• Publish solicitations and manage the solicitation process including Questions and Answers, Amendments, and other information necessary to ensure proposal requirements are met by offerors.
• Assist or lead, as needed or required, the development of requirements documents for construction requirements using Design-Build or Design-Bid-Build project delivery methods and A&E service requirements.
• Work collaboratively with Construction Contracts Manager and other construction team members, i.e. Construction Manager, Site Superintendent, Quality, Safety, to effectively and efficiently manage A&E services or contracts during construction.
• Analyzes contract requirements, special provisions, terms and conditions an provides appropriate support for lower tiered subcontracts including flowdown terms and conditions, scope of work requirements, and periods of performance.
• May participate in development of less complex business alliances and partnering agreements including Teaming Agreements and Non-Disclosure Agreements.
• Draft complex contractual instruments, correspondence, memoranda, and other documentation commensurate with skills and limited or no Managerial oversight.
• Demonstrates ability to communicate contract policy and practice to internal business teams and provide unique solutions to issues and challenges that may arise during contract administration without managerial oversight.
• Can predict, isolate, and resolve contractual issues, specifically within the A&E realm, whether internally identified or externally created assisting the project team to efficiently and effectively identify, manage and track contract changes including strategy/approach and supporting documentation development utilizing corporate business policies, procedures, and systems.
• Develops negotiation strategy and leads negotiation team on complex contractual issues.
• Focal point for all communication with law, finance and business team disciplines for resolution of contract issues and disputes.
• Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications related to A&E contracts specifically and indirectly to future construction contracts.
• May oversee Contract Administrators and other Contracts Managers providing supervision, guidance, training, and/or mentorship.

Requirements:

• Bachelor's Degree Required; Master's Degree Preferred; Some college business classes required, if not a business related degree.
• Minimum 8 yrs experience in contracts administration and/or management with at least 5 years in A&E or construction services with A&E elements.
• Must be a U.S. citizen.
• Successful drug screening.

Preferred Qualifications:

• Strong understanding of contract law, professional services procurement, and construction/A&E industry standards.
• Professional Engineer (PE) license or certification in contract management is preferred.
• Negotiation: Ability to negotiate complex technical and fee proposals.
• Analytical Thinking: Highly detail-oriented, with the ability to review complex specifications and contract language.
• Communication: Excellent interpersonal skills to manage relationships with consultants and internal stakeholders.
• Organization: Ability to manage multiple, large-scale projects simultaneously.

Location/Work Arrangement:

• This position is a fully onsite position at (Oak Ridge).
• Schedule is full-time, Monday - Friday 40-hour week.
• For highly qualified candidate with demonstrated work from home capability: may consider a Remote Work Arrangement with some travel.

Benefits:

BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO:

BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Exclusive Agreement Disclaimer:

BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.