Program Support Administrator/Fort Dix NJ

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com

• Pay Rate: $25.50 to $28.00 Depending on Experience with an additional $5.09 per hour Health and Welfare wage
• Duty Station Report Location: USARC 5231 South Scott Plaza, Fort Dix NJ.08640
• Duration - This is a brand new (re-awarded) 5 year contract and we are the Prime!

What You'll Do:

In this role, you will provide administrative support to facilities operations by coordinating maintenance activities, assisting with service contract management, and maintaining accurate and up-to-date records. You will ensure documentation, tracking systems, and communication processes are well organized to support the safe, efficient, and compliant operation of buildings, grounds, and essential services.

Key Responsibilities

• Compile, review, and organize documentation required for contract packages prior to government submission
• Maintain tracking systems for contracts, including status, funding, timelines, and performance metrics
• Perform accurate data entry and record maintenance within Army and internal database systems
• Prepare and process purchase requests, work orders, and funding documentation
• Provide administrative support for project tracking, including status updates, schedule coordination, and quality control documentation
• Maintain organized filing systems (electronic and hard copy) for contracts, reports, and correspondence
• Coordinate and document service agreements between internal departments and external partners
• Perform general administrative duties, including filing, scanning, and document preparation
• Provide administrative support to facilities operations, including maintenance and grounds programs
• Assist in the coordination and documentation of service contracts (e.g., custodial, landscaping, waste management, utilities)

What We're Looking For:

• Experience in facilities, operations, contract support, or a similar field
• Strong organizational skills and attention to detail
• Comfortable working with spreadsheets, databases, and Microsoft Office tools
• Ability to review data, spot issues, and communicate clear recommendations
• Able to write clear emails and basic reports related to maintenance or operations
• Experience with systems like GFEBS/SAP is helpful (or willingness to learn quickly)
• Background working with the U.S. Army Reserve or military facilities is (highly preferred)

Requirements:

• Associate degree (preferred), but not required (relevant experience will be considered)
• At least 5-7 years of related experience
• Valid driver's license
• Ability to pass a background check (NACI)

Work Environment:

This is a support role with no direct supervisory responsibilities. You'll collaborate with facilities teams, project staff, and government stakeholders to help keep operations running efficiently.

DAWSON is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.

DAWSON's career portal utilizes a third-party applicant tracking system that allows us to send and receive messages, along with our official DAWSON email addresses. Recruiting emails from DAWSON will only come from @dawsonohana.com or @msg.clrco.com. DAWSON will never: Ask you to send money or purchase equipment as part of the hiring process; Require you to download any apps to interview such as Teams, WhatsApp, etc.; Conduct interviews via Teams chat or messaging-only platforms; or Request banking information outside of secure onboarding steps. To verify current opportunities, use this official careers page. If you are ever unsure about DAWSON roles and communications, contact us at comms@dawsonohana.com before taking action.