Position Details
Position Information
| Recruitment/Posting Title |
Department Administrator |
| Job Category |
URA-AFT Administrative |
| Department |
Environmental & Occupational H |
| Overview |
With its broad and multidisciplinary faculty expertise, the Environmental and Occupational Health Sciences Institute (
EOHSI) is an international resource that supports basic and clinical research in environmental health sciences and exposure assessment and fosters associated programs in environmental health education and public policy.
Established in 1986, EOHSI's major objectives are to:
- Advance understanding of the mechanisms by which environmental and occupational chemical exposures impact human health.
- Identify and measure human environmental and occupational exposures to chemicals.
- Treat populations adversely affected by chemical exposures. Develop educational tools describing relative risks of chemical exposures.
- Contribute to public policies related to environmental and occupational chemical risks.
- Offer training programs for environmental health professionals.
The Institute serves as an unbiased source of expertise about environmental problems for communities, employers and governments in all areas of occupational and environmental health, toxicology and risk assessment.
EOHSI members are active as advisors to international, national, state and local organizations on public health issues.
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Department Administrator for the Environmental and Occupational Health Sciences Institute (
EOHSI). Under the direction of the Director and Deputy Director of the
NIEHS Center for Environmental Health, this role is responsible for financial and administrative operations of the
NIEHS Center for Environmental Health Sciences grant funded by the National Institute of Environmental Health Sciences.
Among the key duties of the position are the following:
- Performs NIEHS Center Administrator management of NIEHS Center grant. This includes report generation and compliance monitoring.
- Performs NIEHS Center management.
- Oversees grant administration including fund distribution, pilot program management, ordering, expense reporting, non-competing renewal report generation, regulatory compliance monitoring and adjudication.
- Organizes all NIEHS Center activities including, but not limited, to Center for Environmental Exposure and Disease (CEED) meetings, seminars, interviews, workshops, retreats, and community-based research and service initiatives.
- Sets agenda, invites speakers, and provides all required logistical support.
- Oversees and manages all financial aspects and administration of the Scientific External and Internal Advisory Boards including, but not limited to, scientific presentations, seminars and retreats.
- Develops and maintains accurate databases for all scientific research and publications of all CEED members.
- Directs the bi-annual research pilot project program and tracks all financial aspects of this grant program.
- Maintains status reports on all projects.
|
| FLSA |
Exempt |
| Grade |
05 |
| Salary Details |
|
| Minimum Salary |
68278.480 |
| Mid Range Salary |
84393.980 |
| Maximum Salary |
100509.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree or equivalent experience.
- Two plus (2+) years of administrative/secretarial experience and general office operations, procedures and grant submission.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
|
| Preferred Qualifications |
- Experience in grants administration with expertise in multi-PI (>30), multi-million dollar awards.
- Ability to organize multi-layered meetings, including handling internal and external attendees needs, site coordination.
- Significant writing skills, including scientific writing/editing as it pertains to grant and manuscript submissions as well as generation of annual award reporting.
- Knowledge of Sciquest (RU Marketplace), PeopleSoft, Concur and Research Administration & Proposal Submission System (RAPSS) programs.
|
| Equipment Utilized |
- All office related RU software platforms (ex. Box, WebEx, Microsoft Word, Endnote, PowerPoint, SciQuest, TCM software, RAPSS, Zoom, and Concur).
|
| Physical Demands and Work Environment |
- Must be able to handle office supply relocation and manipulation of items (e.g. tables and chairs) for center events assisting with set-up and tear-down.
|
| Special Conditions |
|
Posting Details
| Posting Number |
26ST0825 |
| Posting Open Date |
04/29/2026 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Busch (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
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