Administrative Coordinator III

Florida Centers for Students with Unique Abilities:

Signed into law by Florida's governor on January 21, 2016, the Florida Postsecondary Comprehensive Transition Program Act (the Act) (FS 1004.6495) established the Florida Center for Students with Unique Abilities at the University of Central Florida (the Center) and charged the Center with managing the Florida Postsecondary Comprehensive Transition Program (FPCTP) application and approval process. The Act also established criteria for FPCTP approval, scholarship awards for eligible students to attend approved programs, grant awards to promote new program development and existing program enhancements, and accountability requirements associated with these opportunities.

As stated in the legislation, the purpose of the Act is to "increase independent living, inclusive and experiential postsecondary education, and employment opportunities for students with intellectual disabilities through degree, certificate, or non-degree programs and to establish statewide coordination of the dissemination of information regarding programs and services for students with disabilities. It is the intent of the Legislature that students with intellectual disabilities and students with disabilities have access to meaningful postsecondary education credentials and be afforded the opportunity to have a meaningful campus experience." (FS *1004.6495(2))

The Center is working with higher education institutions across Florida to support implementation of the Act in three primary ways: (a) facilitate application and approval of their program that serves students with intellectual disabilities as a FPCTP, (b) provide scholarship awards to students attending an institution's approved FPCTP, and (c) provide grant funding to foster starting up new and/or enhancing existing programs. These three components of the Center's work aim directly at achieving the purpose of the Act.

The Opportunity:

The Administrative Coordinator III serves as the primary administrative lead for Florida Postsecondary Comprehensive Transition Programs (FPCTPs) programmatic operations, including application compilation, grants management, and scholarship administration. The position provides advanced fiscal collaboration, coordination, compliance oversight, contract administration, and cross-functional collaboration to ensure adherence to legislative requirements and institutional policies.

Responsibilities:

Grant Administration & Compliance:

• Prepare and process FPCTP grant agreements through institutional systems, including Huron.

• Compile FPCTP application materials in accordance with legislative requirements for state-level review and approval.

• Monitor grant deliverables and reporting timelines using Salesforce and Huron to ensure compliance and fiscal integrity throughout the grant lifecycle.

• Liaise with CCIE RAST and the UCF Office of Research to create and process grant modifications, including no-cost extensions, additional funding requests, and transfers between budget categories and fiscal years while maintaining accurate budgets.

• Collaborate with leadership and FCSUA staff to review and approve grant budget changes, as needed.

• Process Subrecipient Performance Checklists for all FPCTPs with active grants to ensure funds are available at the start of each fiscal year.

Financial Processing & Invoicing:

• Process quarterly grant invoices using Salesforce and electronic signature platforms.

• Register returned, non-disbursed scholarship funds back to FCSUA in accordance with financial guidelines.

Scholarship Administration & Disbursement:

• Collaborate with Assistant Directors of Technical Assistance to review and revise FPCTP Scholarship Cost Estimators throughout the year.

• Award scholarship funds through Salesforce in compliance with FPCTP Act guidelines and program requests.

• Process scholarship awards for payment by generating invoices and obtaining required approvals using Salesforce and Conga Sign.

• Track scholarship disbursement reports each academic term using Salesforce reports.

Stakeholder Support & Communication:

• Provide coverage for general phone and email monitoring.

• Respond to and assist FPCTPs with inquiries related to scholarship requests, grant agreements, invoices, and budget changes to ensure adherence to legislative mandates.

• Perform other duties as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelor's degree and four (4) years of progressively responsible administrative, grants, contracts, or financial coordination experience in higher education, state-funded programs, or public sector administration.

• Experience with financial processing, budgeting, or grant administration.

• Experience with grant lifecycle management, preparing and processing contracts.

• Experience using systems such as Salesforce, Huron, Workday, Cobblestone, Conga Sign, or similar platforms.

• Experience coordinating events in support of strategic planning initiatives, including facilitating contractors and vendors, working with survey data, and managing deliverables and timelines.

The most successful candidates may possess the following qualities:

• Strong attention to detail with the ability to manage complex administrative processes.

• Ability to apply policies, procedures, and compliance standards effectively.

• Knowledge of legislative compliance requirements.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48,722- $70,646. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer

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As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

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Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.