Clerical Assistant 2

The PA State Police are searching for a Clerical Assistant 2 who will play a key role in supporting the Municipal Police Officers' Education and Training Commission by delivering reliable clerical assistance that helps keep operations running smoothly and efficiently.

Apply today to join our dedicated team!

This position is responsible for organizing, maintaining, and digitizing records within the Training and Certification System (TACS), ensuring that all files are complete, properly scanned, and accurately stored. These records include sensitive information related to municipal police officers, Act 235 agents, academy instructors, and police department compliance, such as employment histories, certifications, denials, revocations, and hearing documentation. The role also supports the integrity and accessibility of critical data for the Office.

In addition to records management, the position provides comprehensive clerical support across all Units, including typing, editing, proofreading, and formatting documents in accordance with PSP standards. Responsibilities include scanning and uploading materials to TACS, mailing Act 120 and Act 235 denial and revocation letters and tracking their distribution, and assisting visitors and callers in the receptionist's absence by offering guidance on procedures and document submission requirements.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00AM to 4:00PM, Monday thru Friday with a 30-minute lunch.
• Free parking at this facility.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
• Graduation from high school; or
• An equivalent combination of experience and training.

• One year or more of experience using Microsoft Word.
• One year or more of experience using Microsoft Excel.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
• A conditional offer of employment will require a drug screening.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.