Executive Assistant
 Massachusetts General Hospital | |
 United States, Massachusetts, Boston | |
| 55 Fruit Street (Show on map) | |
 Mar 24, 2026 | |
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We seek a highly skilled and proactive Executive Assistant (EA) to support the Heart and Vascular Institute (HVI) Director of Interventional Cardiology. This pivotal role demands exceptional organizational ability and critical thinking to manage complex priorities with minimal supervision.
The EA works closely with the Director of MGB Interventional Cardiology in the areas of logistics, planning, reimbursement, and the onboarding of staff. They will be responsible for providing administrative support including managing calendars and schedules, coordinating meetings, correspondence and reimbursements, and performing high-level clerical duties. Essential Functions: Calendar and Communications Management: Facilitate internal and external communications and manage confidential information with appropriate discretion; manage calendars, organize meetings and logistics, and ensure the Director's schedule is up to date; draft and distribute memos, announcements, agendas, reports, and presentations as directed. Cath Lab and Provider Call Scheduling: Support physician leads as directed, track lab and call coverage changes, and populate/update lab-specific physician schedules in multiple communication tools. Continuing Provider Education: Manage tasks related to the MGB Interventional Cardiology Conference, MGH and BWH Interventional Cardiology Mortality & Morbidity Conferences, and MGB Interventional Cardiology Combined Grand Rounds. Staff Credentialing and Compliance: Track as appropriate to each individual role group (reappointments, fluoroscopy/radiation safety, laser credentialing, procedural sedation, ACLS, BLS, PALS); including enrollments and confirmations. MGB Observership Policy for Educational Purposes: Ensure required documentation is received, reviewed and archived. Interventional Cardiology Special Projects and Events: Assist in the planning of special projects and events including faculty recruiting; coordinate resources and tracks progress; organize outings for faculty, fellows, and all other roles groups. Other Duties: May include updating physicians' Curricula Vitae (CVs), arranging travel and logistics, ordering catering, office supplies, and customized materials. Education Communication: Demonstrate exceptional verbal and written skills for interfacing with stakeholders at all levels. Organization and Time Management: Prioritize tasks and manage time effectively to meet deadlines and keep projects on track. Discretion and Judgment: Handle confidential information with appropriate discretion. Demonstrate excellent judgment and understanding of political sensitivities. Technical Proficiency: Maintain advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), Workday, virtual meeting platforms, scheduling and project management tools. Adaptability: Remain flexible in the face of shifting priorities or unexpected changes. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. | |