Grants & Contracts Administrator or Senior Administrator - Neurology (Remote Eligible)

The University of Virginia Department of Neurology within the School of Medicine seeks to hire a Grants and Contracts Administrator or Senior Administrator to perform sponsored proposal, award, and compliance activities supporting our research mission. This position will work closely with various stakeholders across the University and the School to provide high quality customer service for research faculty and staff. Designation as an administrator or a senior administrator will be dependent upon education and experience. This position is eligible for hybrid and/or remote work.

Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. Administrators are responsible for the processing of awards in the financial system and serve as a principal contact for internal and external subrecipients and sponsors.

Senior Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. They advise faculty on long-term financial viability of a department or center given multiple grants and contracts from various sources with differing project end dates. They locate and identify sources of outside funding. They manage all aspects of the development of complex proposals and awards. Senior Grants and Contracts Administrators interpret guidelines, terms, and conditions, and provide advice accordingly. They submit and serve as signature authority for electronic proposals and resolve issues to ensure timely and accurate delivery of information.

The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Grants Administration team is a key component of the role. The selected applicant will work in a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills.

Responsibilities:

• Manage entire grant submission process (often for multiple concurrent submissions)
• Prepare and revise grant budgets and budget justifications
• Review proposals for conformity with University, State, and Sponsor guidelines
• Perform fiscal reconciliation of grant accounts to ensure compliance with sponsor requirements, including coordination of labor scheduling, processing vendor invoices, and cost transfers
• Monitor and report on grant expenditures monthly for deviations from the budget plan
• Manage sub-recipient invoicing on sponsored accounts
• Assist faculty with progress reports, change requests requiring sponsor prior approval, no-cost extension requests, other sponsored agreement amendments and award closeout
• Resolve post-award issues through contact with internal University personnel, external collaborators, and/or sponsor personnel and recommend appropriate changes and/or solutions
• Provide compliance, technical and administrative assistance to faculty and other stakeholders regarding sponsor regulations and award terms and conditions
• Maintain complete and accurate grant fiscal records
• Provide information on policy/procedure interpretation, new regulations and processes to faculty, staff, and external sponsors
• Collaborate and coordinate with the other grants & contracts administrators in the Department of Neurology to most effectively meet department needs
• In addition to the above job responsibilities, other duties may be assigned

Additional Skills:

• Manage all aspects of development and implementation of large and complex proposals and awards
• Negotiate successful resolutions to various situations while demonstrating a high level of attention to detail
• Ability to adapt and work independently with a focus on problem solving and customer service
• Demonstrated ability to clearly communicate with internal and external audiences as it relates to sponsored projects research.

Please visit this web page to learn more about Research within the Department of Neurology.

Minimum Requirements:

Grants and Contracts Administrator

Education: Bachelor's degree

Experience: At least three years of relevantexperience required. A combination of education and relevant experience may be considered in lieu of a degree.

Senior Grants and Contracts Administrator

Education: Bachelor's degree.

Experience: Five years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Preferred Qualifications:

Experience: Grants and Contracts OR Research Administration experience in a higher education environment. Financial and/or post-award experience with a strong grasp of Cost Accounting Standards as it relates to federal sponsors.

Licensure: Certified Research Administrator (CRA) certification or similar.

This is an exempt-level, benefited position; learn more about UVA benefits. This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid, or fully remote, following the University's remote work guidelines. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after March 17.

This position will not consider candidates who require immigration sponsorship at this time.

How to Apply

Please apply online, by searching for requisition number R0081366. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For information regarding the position or the application process, please contact Lyndsay Thaxton at enn9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.