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Business/Administrative Associate II - Finance & Accounting, College of Nursing

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Mar 15, 2026
Business/Administrative Associate II - Finance & Accounting, College of Nursing Business/Administrative Associate II - Finance & Accounting, College of Nursing Hiring Department: Finance & Accounting Location: Chicago, IL USA Requisition ID: 1038750 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: March 18, 2026 Salary Range (commensurate with experience): $55,000.00 - 80,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Business Administrative Associate II will report to the Director of Finance & Data Analytics regarding College finances, reporting, and business needs. This position will coordinate and assist in the management of the business and financial operations of the College of Nursing and will provide support for accounting, purchasing, reconciliation, financial analysis and reporting support to various business units and their respective accounts. In addition, the position will support the College in the creation of policies, workflows, and systems of operations to provide operational support for the College of Nursing. Duties & Responsibilities: College-level Financial Support: Assists the director in the fiscal management of business operations of the college and all departments. Conduct periodic Audits of financials and transactions to verify compliance. Provide Financial and Budgeting support for Events the College is holding. Supports college-level financial projects such as budgeting, forecasting, and development of pro-formas as assigned. Provides training for junior members of the finance team. Perform other related duties and participate in special projects as assigned. Participate in College and University committees and groups to advance knowledge in systems, policies, and best practices. Prepare materials for audits; ensure records retention and segregation of duties. College Unit Financial Management: Manages the processing of all financial transactions for Nursing service units as assigned including accounts receivable, expenses and invoice payments. Manages unit program finances including budget projections, contract execution, and monthly reconciliation. Approves purchase order requisitions, expense reports, and invoice payments. Manages accounting strings and payroll reconciliation. Provides end-user support for UI systems, policies, and procedures. Provides support in budgeting, monitoring, administering, and analyzing all College accounts. Participates in the development and implementation of unit programs, objectives, and long-range planning. Ensure compliance with University policies and records retention standards. Support internal audit requests and filing. Financial and Data Reporting: Runs standardized and ad hoc reports from multiple systems to provide detailed analysis for executive leadership, department heads, directors, and others as requested. Serves as resource to faculty and staff for data interpretation and analysis. Responds to internal and external requests for information. Interprets data and presents results to administrative and academic policy makers. Conducts financial-based research and analysis on new business opportunities; develops pro-formas to determine feasibility. Assists the Director in Preparing and Submitting Surveys, Reports, and Requests from Internal and External Customers. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position. Five years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications: Five years of professional level accounting, managerial or business experience. Experience working in a purchasing and processing role. System level experience in TEM processing, iBuy, P-Card/T-Card, and Banner. Knowledge of generally accepted accounting principles, financial management, and budgeting on a university setting. Proficient in spreadsheets, databases and other finance/accounting software, including Business Objects, Banner, OLAP cubes and Office Applications. Analytical and problem solving skills a plus. Able to analyze financial data and run corresponding reports for use by directors and managers; able to multi-task and work in fast paced environment. Detail-oriented and organized. Able to track progress of payments, contracts, or projects throughout the project lifespan. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18917?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a49260193de9294bbce6469b41b5713f