Contracts Manager - Federal Division

Do you consider yourself to be a highly technical, strong communicator with the desire to work in a team environment on complex projects? Gilbane is seeking a Contracts Manager.

The Contracts Manager provides day-to-day contract administration and support to the Gilbane Federal division. The Contracts Manager may manage Contracts Management Professionals/Contracts Administrators or Paralegals.

This position can be based anywhere in the United States.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are a coach/leader who leads with an inclusive and empathetic mindset. You provide feedback and guidance to help others excel in their current or future roles. You determine priorities, delegate work, and effectively communicate progress. You establish measures to assess the impact, quality, and timeliness of results while praising successes and sharing lessons learned. You build high performing teams by attracting, engaging, developing, and retaining talented individuals through motivation and discipline to maximize impact on the organization and the individual.

You leverage business insights by understanding industry trends, local market/economic conditions, and Gilbane's business model to make critical decisions and create competitive advantage. You deploy a strategic mindset when considering solutions to long-term opportunities and risks that may develop in the future.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Reviews Federal Government solicitations to identify risks, identify incorrect/inappropriate FAR, DFARS and agency clauses, draft questions for submittal and prepare solicitation brief
• Reviews and negotiates prime contracts, prime contract modifications, and related prime contract matters.
• Advises internal operations teams and/or assigned attorney regarding prime contract terms and conditions and related matters
• Reviews contracts upon award for consistency with solicitation and proposal
• Prepares Contract Briefs and Contract Status Log
• Assists project team in preparing contract abstracts
• Reviews pertinent contractual documents for notice requirements and deadlines; drafts required correspondence and legal documents for review and approval by project managers and project attorneys
• Assists Project Manager in interpretation of contract and identification of changes
• Assists Project Manager in preparation of modification proposals, Requests for Equitable Adjustment and claims - including time impact analysis and review of cost and pricing data
• Prepares template notices and participates in project kick-off meetings to highlight compliance with contractual obligations; monitors and advises on contractual deadlines
• Collects documents, data and the like responsive to subpoenas and other discovery requests
• Investigates, reviews and responds to requests by third parties (e.g., government agencies, insurance carriers, etc.)
• Manages and utilizes contract management systems and assist Business Units with proper document controls
• Assists in contract training and claims management for Business Units
• Coaches, mentors and trains operations partners on matters relating to contract/risk management
• Manages, motivates, mentors and trains assigned staff to achieve desired results
• Fosters a positive and inclusive work environment to motivate and engage team members
• Trains direct reports on processes, procedures, and completion of daily tasks
• Aids in communicating

KEY COMPETENCIES

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message.
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
• Solve Problems - Identify, prioritize and implement alternatives for a solution.
• Demonstrate Agility/Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
• Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

EXPERIENCE/EDUCATION

• Bachelor's Degree
• A minimum of 5 years of paralegal experience associated with Federal Contracts or Federal Contract Manager experience
• Prior experience in a supervisory or management role preferred
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• Strong communication skills
• Communicate effectively and clearly with clients, project teams, and support organizations
• Thorough understanding of Federal Acquisition Regulations and Agency Supplements
• Thorough understanding of Cost Accounting Standards and Certified Cost and Pricing Data
• Understand organizational and managerial structure related to operations management and projects
• Experience reviewing and negotiating Federal Government Indefinite Delivery Indefinite Quantity contracts and construction contracts and related documents
• Experience drafting flowdown provisions for subcontracts
• Collaborative problem solver
• Flexible and able to adapt to changing priorities and demands
• Knowledge and understanding of complex legal issues and concepts and ability to explain such concepts to all levels of the enterprise
• High level of accuracy and attention to detail
• Excellent organizational and time management skills
• Excellent document management and document organizational skills
• Proficient user of Microsoft Office software and Contract Lifecycle Management software and similar products

This position can be performed remotely or from any U.S. location where Gilbane has an office. Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

The pay ranges from $123,750 - $213,500 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.