Legal Support Assistant

Cooley is seeking a Legal Support Assistant to join the Boston Business team.

About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.

Hybrid Schedule: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.

Position summary: The Legal Support Assistant (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Prepare documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product
• Create and maintain files, including electronic files in iManage and Outlook
• Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients, while coordinating with business intake & conflicts department

• Maintain timekeepers' calendar, including scheduling and coordinating virtual and in-person client and internal meetings
• Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines
• Enter time daily in IntApp and maintain appropriate records
• Review, distribute, and process prebills
• Perform audit letter process
• Perform legal research, as requested
• Maintain timekeepers' CLE credits and bar admissions/renewals
• Make travel arrangements, adhering to the firm's travel policy
• Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects
• Copy and print documents that are not appropriate to send to the service center
• Consistently use the CRM tool to support business development in the firm
• Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients
• Assist other timekeepers and team members, as needed
• Work with and delegate to practice team assistants, as appropriate
• Keep abreast of applicable software and procedural changes at the firm
• Other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 1+ year of administrative support experience in a law firm or legal department, preferably specializing in business or corporate practice

Preferred:

• Basic knowledge of legal procedures and legal terminology
• Bachelor's degree or business college certificate

Competencies:

• Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team
• Pro-actively prioritize work assignments and consistently meet deadlines
• Demonstrate initiative, diplomacy, and tact
• Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication
• Engage in a professional and polite manner with clients, colleagues, and others
• Reliable, committed, organized, and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $35.00 - $38.50 ($68,250.00 - $75,075.00 annually).

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.