New

Administrative Analyst II

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Jan 28, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Analyst II
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	NJMS - Education
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Analyst II for the Office of Education at the New Jersey Medical School. The primary purpose of the Administrative Analyst II position is to supervise and provide administrative support to the 3rd and 4th year required clerkships including integrated OSCE and Transition to Residency programs. Provides administrative support to the Executive Associate Dean for Education, in addition, he/she will assist in the day-to-day operations of the Office of Education as required. This individual will also be cross trained to provide back-up support to other staff as needed. Among the key duties of this position are the following: Assists in reviewing all Year 3 and 4 clerkship programs and activities and in evaluating their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and goals, using established procedures and standards. Appraises the adequacy and effectiveness of the learning management systems utilized in the clerkship curriculum; assists in the development of the organizational structure and methods of operation necessary for the performance of existing, new, or expanded functions. Assists in the investigation and development of solutions to problem areas within the clerkship years, identifies and works toward the elimination of unnecessary and/or wasteful administrative practices and positions; helps to determine where program and/or administrative duplication may exist. Supervises and coordinates the work of assigned clerkship coordinators for Years 3 and 4. Recommends the hiring, firing, promoting, demoting, transfers and/or disciplining of employees and other personnel changes. Assists in the gathering, compilation, and interpretation of clerkship program data related to end of clerkship evaluations and required audits for curriculum review.
FLSA	Exempt
Grade	26S
Salary Details	maximum of $79,611
Minimum Salary	79611.000
Mid Range Salary	96814.000
Maximum Salary	114014.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
Union Description	CWA 1031
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree plus three (3) years of responsible experience involving the review, analysis and evaluation of budgets, organizations, administrative practices, computer applications, and the recommendation of improved methods in a large business, government agency or educational institution. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be proficient in computer applications as required by the department or unit. Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving ability. Ability to maintain a high level of discretion and confidentiality. Ability to perform job duties with minimal supervision, effectively prioritize work, multi-task, operate with a sense of urgency and adjusts to changing workloads and deadlines. Ability to present information and respond to questions from diverse group of staff, faculty, students and the general public. Proficiency with learning management system(s), Education Management System, MS Office products, including Access; working knowledge of other databases required. Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards required.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. Work Environment: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	26ST0154
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement