New

Legal & Board Operations Coordinator

University of North Texas System Administration
United States, Texas, Denton
Jan 28, 2026
Title: Legal & Board Operations Coordinator Employee Classification: Legal & Board Ops Coordinator Campus: University of North Texas - System Administration Division: SYS-Gen Counsel SubDivision-Department: SYS-Gen Counsel Department: SYS-Gen Counsel-930000 Job Location: Denton Salary: Salary commensurate with position and experience. FTE: 1.000000 Retirement Eligibility: About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The Office of General Counsel represents the University of North Texas System in all legal matters. We are committed to exceptional representation and working collaboratively to render advice in an atmosphere of trust and respect. Through our legal services we assist our clients in fulfilling their mission and achieving their goals. Position Overview The position supports the UNT System Office of General Counsel and the Office of the Board of Regents. The Office of General Counsel is located on the Denton campus with satellite offices on each of the campuses (Fort Worth and Dallas). The principal location for this position will be at the UNT Gateway Center in Denton. Some attendance and in-person work will be required at the office in Fort Worth and at Board of Regents meetings at various locations in the DFW metroplex. This position performs moderately complex technical and administrative support to a team of lawyers, paralegals, the Board Office, and business operations in a public higher education in-house legal practice. Work is under general supervision with considerable latitude for initiative and independent judgment. Minimum Qualifications The qualified candidate will possess a Bachelor's degree in related field and one year of legal assistant, legal secretary, or closely related experience; or any equivalent combination of education, training and experience. Knowledge, Skills and Abilities Knowledge of the structure and content of the English language. Knowledge of legal research principles, techniques and electronic resources. Knowledge of administrative and clerical procedures and systems such as word processing, case and document management systems, file and record organization, transcription, designing forms, and other procedures. Familiarity with computer hardware and knowledge of software, including applications. Understanding written sentences and paragraphs in work related documents. Active listening skills. Talking to others to convey information accurately, thoroughly and concisely. Communicating information accurately, thoroughly and concisely in writing as appropriate. Ability to manage time. Ability to assess performance of self and others. Ability to arrange items, resources or task in a way that produces a defined structure or outcome or achieves a specific goal. Ability to communicate verbally and in writing. Ability to apply general rules to specific problems to produce answers that make sense. Active and skillful conceptualization, application, analysis, and evaluation of information to reach an answer or conclusion. Preferred Qualifications Four years or more administrative support/secretarial experience with a law firm or in-house legal environment. Required License/Registration/Certifications Job Duties 5% - Type, edit, proofread and finalize correspondence, reports, forms, and other documents. - (Essential) 5% - Open electronic files, organize and maintain electronic and paper files in accordance with office guidelines for document and case management. - (Essential) 10% - File clerking on assigned attorneys litigation cases. - (Essential) 5% - Intake of new matters which include opening the electronic files. - (Essential) 3% - Mail or arrange for delivery of correspondence. Process incoming mail and documents. Answer phone calls, route incoming calls, take messages. - (Marginal) 25% - Maintain multiple attorney schedules and calendars and track deadlines. Organize and coordinate meetings, conferences, training sessions and events. - (Essential) 5% - Assist attorneys and paralegals in collecting information and records/documents. - (Essential) 5% - Track investigation reports and assign out for attorney review. Data entry and use of Excel to track data. - (Essential) 6% - Prepare travel, time and expense reports in accordance with state regulations and policies. - (Essential) 5% - Assist with records retention in accordance with applicable System and institution policies. - (Essential) 5% - Compile and analyze data and prepare reports and summaries as necessary. - (Essential) 5% - Assist with establishing and revising office work procedures to improve office efficiency. - (Essential) 3% - Submit requests for computer hardware assistance. - (Marginal) 3% - Order and maintain office supplies. - (Marginal) 4% - Provide support to the Board of Regents, its officers, Board Secretary, and General Counsel, including planning, preparation and staff support for all Board and committee meetings and events. - (Essential) 2% - Coordinate complete and accurate materials provided to the Board of Regents for Board meetings, and assist with publishing agendas and materials. - (Essential) 2% - Analyze data and information, track issues, follow up on Board actions and orders, and provide other assistance to the Board of Regents. - (Essential) 2% - Ensure the Board of Regents receives necessary reports to fulfill its governance function by communicating report status, maintaining a schedule, monitoring the report development, and assuring distribution of reports that are to be provided from University departments. - (Essential) Physical Requirements Environmental Hazards Work Schedule M-F 8am-5pm Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.