Recruiting Administrator

Now hiring Recruiting Administrator

Austin, TX

Pay Rate: $20.00 - $23.00 per hour

Shift: Monday - Friday | 8 AM - 5 PM

You Know Every Answer Before We Ask the Question

If you're the kind of person who fixes messes, keeps things running smoothly, and always knows what's next-you're exactly who we're looking for.

What You'll Do:

• Keep everyone on track-meetings, to-do lists, reminders, and more
• Manage emails, calls, and all the little stuff that makes a big difference
• Coordinate travel, events, and last-minute changes without breaking a sweat
• Be the one who quietly saves the day (again and again)

What's In It for You:

• Office Work That Actually Matters - You'll make work easier for everyone
• Good Pay - Because being the go-to person deserves it
• Full Benefits - Medical, dental, vision, and peace of mind
• Respect- You'll work with leaders who count on you

Check out Staffmark opportunities in admin jobs and office work today!

"Pleasant staffing company that places employees quickly. Friendly and efficient. Always willing to help and keep people working until permanent jobs are available."

- Administrative Assistant/Clerk, Mooresville, NC

Responsibilities:

• Post and update job openings on internal and external platforms (job boards, company career site, LinkedIn, etc.)
• Screen incoming applications, maintain accurate candidate records in the Applicant Tracking System (ATS), and update candidate statuses
• Coordinate interview scheduling, including booking rooms, sending calendar invites, arranging travel (when applicable), and preparing interview materials
• Communicate with candidates professionally via email and phone regarding application status, interview details, and next steps
• Prepare and send offer letters, coordinate background checks, reference checks, and pre-employment paperwork
• Assist with onboarding logistics for new hires (e.g., preparing welcome packets, setting up systems access, and scheduling orientation)
• Generate basic recruiting reports and metrics (e.g., time-to-fill, source effectiveness) using ATS data
• Maintain organized recruiting files, documentation, and process trackers
• Support recruiters with ad-hoc administrative tasks, such as vendor coordination, invoice processing, or updating recruiting materials

Requirements:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 1-3 years of administrative support experience, ideally in recruiting, HR, or talent acquisition
• Strong proficiency in Microsoft Office (especially Outlook, Word, and Excel); experience with an Applicant Tracking System (e.g., Workday, Greenhouse, Taleo, iCIMS) is a plus
• Excellent written and verbal communication skills with a customer-service mindset
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Discretion with handling confidential candidate and employee information

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.

With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.

Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.