Operations Manager

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We are seeking to hire a part-time Operations Manager for our Salt Lake City office. This position is responsible for overseeing the day-to-day operations and facilities management of the office while supporting firm leadership in implementing policies, procedures, and strategic initiatives. The Operations Manager will exercise sound judgment while managing the office and supervising the team and will maintain a positive workplace culture that delivers exceptional client service. This is a part-time, in-office position with a 22.5-hour workweek. The schedule is flexible and negotiable, with a preference for five hours per day, four days per week.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an Operations Manager within our Office Administration department, you will:

• Manage facilities, legal administrative assistants, office service and hospitality services.

• Develop and implement systems, processes, policies, and procedures for all operational functions.

• Recruitment, hire and orient staff.

• Monitor and manage annual office operating and capital budgets.

• Plan capacity requirements and monitor space utilization.

• Assist in construction project oversight, office relocations, and lease administration.

• Act as primary liaison with building management and oversee office security.

• Ensure a comprehensive office maintenance program, including cleaning, HVAC, and repairs and maintenance.

• Develop and implement emergency response and evacuation plans.

• Promote a healthy work environment by encouraging participation in wellness programs.

• Plan and execute internal events including, office holiday party, staff appreciation day, etc.

What We are Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A Bachelor's degree in management or business administration preferred, with at least 5 years of management experience, ideally within a law firm or other professional services setting. The ideal individual will have a proven track record in facilities management, budget planning and control, as well as project management and personnel management, including training and development. Exceptional leadership and organizational skills are essential.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.