New

Administrative Executive Assistant

Vaco
$70,000.00 - $90,000.00 / yr
United States, New York, New York
Jan 28, 2026
Industry: Professional Services Job Title: Administrative / Executive Assistant Salary: $70,000 - $90,000/annually Location: New York, NY (On-site 5 days a week) Position Overview: Our client, a respected family office in New York City, is seeking a highly organized and professional Administrative/Executive Assistant to support senior leadership. This is a fast?paced, high?trust environment where discretion, reliability, and excellent communication skills are essential. The ideal candidate brings 2-3+ years of administrative experience, thrives in a team?oriented setting, and takes pride in delivering high?quality work with exceptional attention to detail. Key Responsibilities: Provide day?to?day support for leadership team members, including calendar coordination, meeting preparation, and follow?up. Manage schedules, arrange appointments, and ensure smooth daily workflow. Handle confidential information with the highest level of discretion. Assist with correspondence, document preparation, and drafting communications. Monitor, organize, and maintain digital and physical filing systems. Coordinate travel logistics and produce detailed itineraries. Process expenses, reimbursements, and vendor invoices accurately and on time. Track receipts, credit card statements, and other financial documentation. Serve as a professional point of contact for internal and external stakeholders. Help prepare materials for meetings, presentations, and special projects. Support ad?hoc administrative needs for the broader team as required. Qualifications: 2-3+ years of administrative or executive assistant experience, supporting senior leadership. Exceptional organization, time management, and follow?through. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Comfortable juggling multiple tasks in a dynamic environment. Professional demeanor, strong judgment, and a proactive mindset. Experience in a family office, finance, or professional services environment is a plus (not required). Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.