Administrative Coordinator

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff's Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors and those with Disabilities in Aging and Disability Services, and Veterans in Veterans Services. Our employees also remain committed to serving the cultural, human, recreational, and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For submitted application inquiries please contact careers@milwaukeecountywi.gov. Please note: an online application must be submitted for consideration.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Closing Date: February 3^rd, 2026 @ 12:00 a.m., or upon receipt the first 50 applicant submissions

Administrative Coordinator

Strategy, Budget, and Performance - Project Management Office

Hourly Range: $28.50 - $42.73

Role Summary: The Administrative Coordinator will provide project and administrative support for the Project Management Office, Office of Strategy, Budget, & Performance, and the Office of the County Executive. This position will support project managers with project planning, tracking, and implementation of tasks. The Administrative Coordinator supports the Office of the County Executive by managing constituent communications and overseeing front desk operations as well as key administrative functions including internship programs. This position may also support cross-departmental initiatives and take on other assignments as needed.

Role Responsibilities:

• Collaborate with project managers to support activities, coordination, and documentation. Create, maintain, and update forms, surveys, templates, and other project materials to support organized and efficient workflows. Lead scope-defined projects that support County department needs. Build skills in project management practices and related tools. Prepare, schedule, documents meetings, and assist with internal or community event tasks.
• Serve as the primary point of contact for constituent and resident inquiries on behalf of the County Executive. Receive, track, and respond to constituents and resident inquiries across multiple channels including email, phone, mail, and Salesforce, ensuring timely and professional communication. Work closely with the County Executive staff to research and accurately respond to or direct constituents to the appropriate Milwaukee County department.
• Oversee the front desk coverage during business hours, including coordinating intern schedules. Train interns on office protocols, constituent service standards, and customer service expectations. Assign, monitor, and review intern work related to constituent support and front desk operations, providing guidance and feedback as needed.
• Administer and oversee the proclamation workflow from initial request and assignment through final approval and dissemination.
• Cross-train in Milwaukee County financial, procurement, and administrative systems to support daily office operations. Manage department files, record, and supplies. Submit and track work orders and administrative requests. Assist with onboarding and offboarding activities for new hires. Support meeting coordination and documentation, including scheduling, and summarizing key discussion points and next steps.
• Perform other duties as assigned.

Minimum Qualifications:

• Current resident of Wisconsin
• Must possess a bachelor's degree
• At least two (2) years of experience in administrative support and/or project management.
• Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets.

Preferred Qualifications:

• Experience working in a public sector position is beneficial
• Experience with project management software such as Smartsheet
• Experience with data management platforms preferred such as Salesforce

Knowledge, Skills, and Abilities: Strong customer service and constituent relations. Strong written and verbal communication skills. Strong analytical and organizational skills. Ability to work independently. Ability to research and seek resources. Responsiveness and reliability follow through.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.