Manager, Facilities

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Under the direction of the Chief District Facilities Officer, supervises repair, maintenance, and operation of assigned MATC buildings. Collaborates with an administrative Facilities Management team and Campus VP, supports planning, budgeting, and managing of physical assets and operations. Consults and collaborates in areas of facilities management, maintenance, event planning, budgeting, remodeling and capital renewal. Communication is continuous between the division, industry partners, specialized agencies, and governmental regulatory bodies.

Fiscal and Budget Administration: Collaborates with the Chief District Facilities Officer in the planning, budgeting, and managing of the MATC facility operations, including budget management, audits and authorizations. Monitors budget, expenses and revenue throughout the year; analyzes trends and forecast budget implications; maintains fiscal records to ensure compliance and consistent with institutional policies. Prepares bid specifications for operational procurement and directs the purchases of supplies and equipment.

Sustainable Facilities Management: Maintains facilities sustainability, economically, ethically and environmentally. Integrates and maintains sustainable practices which includes landscaping, building materials, mechanical systems, energy systems, indoor environmental quality, custodial, construction, and maintenance practices.

Operations Management and Oversight: Directs facilities personnel and daily operations, including building services, security access, and construction projects. Leads strategic vision and staff development through regular engagement, performance evaluations, and a proactive, customer-focused approach to problem-solving.

Facilities Liaison: Represents MATC to collaborate with WCTS in response to facilities management and represents MATC facilities with community groups, elected officials and local, state, and federal agencies. Liaison with local, federal, state and general interest groups to conduct tours, site visits and program inspections. Coordinates activities of outside contractors including snow removal, waste disposal, recycling, pest control, cleaning, etc. Explores partnership opportunities within the community to meet facility needs.

Maintenance Service Response: Responds timely to and resolves maintenance service requests from administrators and staff. Responds to building maintenance emergencies including equipment failure and malfunction and provides corrective action.

Process and Project Development: Develops projects for short- and long-term physical plant repairs and improvements; consults with contractors, managers, consultants and related personnel concerning building repair and new equipment installations. Monitors and evaluates operations, programs, processes and/practices for quality, compliance, and cost effectiveness; and makes recommendations for improvement.

Cross Functional Relationships and Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.

Leadership and Supervision: Develops and manages a high performing team, highly skilled and motivated staff focused on the delivery of quality and value-added services, and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.

Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties: Perform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

Required Education & Experience Associate's degree in closely related field and three (3) years of progressively responsible work experience & three (3) years of staff supervision
*one (1) year of staff supervision combined with an Emerging Leaders equivalency.
(Staff supervision is the oversight of full-time staff including hiring, coaching, mentoring, evaluating, performance management, discipline and termination.)

Preferred Education & Experience: Bachelor's degree in relevant field; Prefer five (5) years of experience of progressively responsible work experience, including more than three (3) years of staff supervision.

Preferred Licensure/Certification: Certified Facility Manager; Affiliation or certification with the following professional organizations: AFE Association of Facilities Engineers; BOMA Building Owners and Managers Association; APPA Association of Physical Plant Administrators

• Strong understanding of building operations management, utility maintenance and service operations including: building automation systems, carpentry, electrical, plumbing and grounds maintenance.
• Knowledge of trade work and the ability to estimate remodeling and construction.
• Knowledge of Project Management and Construction Way and Means.
• Knowledge of Custodial and Housekeeping operations and equipment used.
• Knowledge of food service equipment and maintenance.
• Knowledge of state policies and rules pertaining to purchasing and state property.
• Knowledge of human resources and labor relations procedures.
• Strong knowledge of capital construction procedures, experience in program management, demonstrated leadership of large capital projects.
• Knowledge and experience with implementing new and improved facilities-related programs.
• Strong verbal, written, analytical, and persuasive skills and the ability to interact effectively with all levels of employees and management.
• Thorough knowledge of project management techniques.
• Ability to develop, manage, and direct a large budget.
• Ability to utilize applicable facilities management software and Microsoft Office including excel and word.
• Ability to provide leadership and team building ability, strong supervisory and management skills and experience.
• Ability to understand and apply sustainable practices in facilities, operations, and grounds.
• Ability to read and understand architectural and engineering construction documents.
• Ability to self-organize, prioritize, and schedule work assignments.
• Ability to work in a fast-paced environment.
• Ability to establish and maintain effective working relationships with students, co-workers, staff, outside contractors, and other professional workers, outside governmental and community agencies, and the general public.
• Ability to hire, train, and supervise staff and student workers.
• Ability to work effectively with individuals from diverse educational and socio-economic backgrounds.
• Ability to work a flexible schedule including some evenings.

• Delegation of Work: Regularly assigns work to subordinate(s).

• Supervision Given: Supervises professional personnel, contractors, and vendors. Provides recommendations on hiring new employees; on coaching and counseling; on training; and granting time off.

Work Schedule This is a full-time, in-person position (minimum 40 hours per week). The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., may be required to travel to other campuses. Hours are subject to change based on departmental needs.

Application Materials & Requirements: Applicants (both internal and external) must complete the employment application in its entirety for consideration.

A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications. Additionally, candidates may be required to attach copies of licenses, transcripts or certifications. It's crucial to ensure all aspects of the application are thoroughly completed