Remote

Proposal Coordinator

Garver Engineering
401(k), retirement plan
United States
Jan 26, 2026
Careers Proposal Coordinator REMOTE Garver's Buildings team seeks an experienced Proposal Coordinator to lead clientfocused proposal development and support pursuit and business development strategies. This role manages the creation of highquality proposals, presentations, and marketing materials while ensuring alignment with brand standards. Strong communication, organization, and problemsolving skills are essential, as well as the ability to manage detailed work under tight deadlines. This individual can work from one of our 60+ office locations, or remotely ( preferably in our 22-state footprint). Responsibilities: Collaborate with leadership to develop strategic, clientfocused proposal and presentation approaches. Oversee all stages of the pursuit process, from opportunity identification through proposal development and client engagement. Lead RFP response planning, define timelines, clarify scope needs, and coordinate pursuit meetings. Prioritize tasks and coordinate contributors to ensure deadlines are consistently met. Review RFPs to interpret requirements, submission formats, and deadlines. Conduct research to support pursuit strategy and positioning. Contribute to and oversee the production of proposals, qualifications packages, presentations, and other marketing materials, ensuring quality and brand consistency. Manage deadlines, team workload distribution, and resources to deliver timely, highquality materials. Maintain pursuit records, pipeline reports, CRM data, and opportunity tracking. Organize and maintain marketing templates, tools, and shared resources. Support consistent brand application across all marketing and digital communications. Requirements Minimum 5 years of professional services marketing experience, including at least 3 years in the AEC industry. Strong project management and decisionmaking abilities, with a track record of meeting tight deadlines. Ability to manage multiple pursuits while collaborating across disciplines. Excellent written, visual, and verbal communication skills. Advanced proficiency with Adobe Creative Suite (especially InDesign) and Microsoft Office. Experience with CRM platforms and reporting tools. Benefits Offered Individual high-deductible healthcare plan paid for by Garver, including HSA contributions. Comprehensive wellness program with gyms in most offices, including a $300 annual stipend for wellness related costs. 401K Retirement Plan with up to 6% annual match from Garver, as well as paid short-term and long-term disability. Annual company-wide retreat hosted in different locations every year. Grow With Us Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance. Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com. Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law. #LI-CS1 Apply Now! Get in Touch