Administrative Operations Coordinator

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the well being of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Admin Operations Coordinator will coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services.

This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors.

This position typically will advise and counsel: unit management and staff.

Job Duty 1 -
Provide support in unit and or project budget administration; maintain budget related records and generate reports.

Job Duty 2 -
Process purchasing related records and transactions; maintain inventory records.

Job Duty 3 -
Coordinate building operations maintenance which typically includes building access control.

Job Duty 4 -
Coordinate delivery, installation and inter-office movement of furniture and equipment.

Job Duty 5 -
Coordinate new employee intake process including initiation of related documentation and data input.

Job Duty 6 -
Maintain unit administrative related policies and procedures.

Job Duty 7 -
This position may hire, train, and supervise student employees.

Job Duty 8 -
Perform other job-related duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six years of job related experience

• Extensive administrative experience working in a high-volume and deadline-driven office setting.
• Proficient with Microsoft Office Suite and ability to learn and adapt to new software packages competently.
  Wpm: 40- 60
• Experience with booking travel arrangements and calendar management.
• Experience with organizing and scheduling meetings and events.
• Experience with taking meeting minutes and creating presentations.
  Excellent time management skills to ensure efficient functioning of schedules and division operation..
• Ability to establish and maintain effective working relationships to maintain a high level of internal and
  external customer satisfaction.
• Excellent written and verbal communication skills to write and proofread reports as needed and to maintain
  professional communication with customers.
• Candidates must be able to obtain and maintain a Procurement Card (PCard).
• Candidates must be able to obtain and maintain an active security clearance.
• The position requires in-office/ in-person attendance in Orlando, Florida.
• The position requires periodic travel to and from Georgia Tech Research Institute and Georgia Institute of
  Technology locations in Georgia, Florida, Arizona, and Utah

SKILLS
This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

As a condition of employment, the facilities the employee will need to access require United States citizenship. Additionally, providing administrative support for classified meetings and sponsor meetings necessitates an active security clearance, as access to classified meeting locations is essential to fulfilling the responsibilities of this
role. For instance, the coordination of the classified sponsor meeting and the CUI Hypersonics Conference was limited to U.S. citizens due to access restrictions.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel.
This position does require and maintain a security clearance.
This position is located in Orlando, FL (Field Office)
Salary Job Grade A7
Salary range is dependent on candidates' experiences and skills that ranges from $23.02-$31.30 an hour
Must a US citizen for this position

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening.