Description
The Proposal Specialist Intern supports the development and submission of high-quality proposals and qualifications for civil engineering projects across the public and private sectors. Working closely with project managers, engineers, marketers, and graphic designers, this role plays a key part in shaping how the firm tells its story-transforming technical expertise into clear, compelling, and client-focused proposals. This internship offers hands-on experience in business development, marketing, and the civil engineering industry, with meaningful exposure to real projects and deadlines. Job Duties and Responsibilities
Support the preparation and production of proposals and qualifications in response to RFPs, RFQs, and other solicitation requests, including formatting, writing support, and content assembly.
Collaborate with project managers, engineers, and subject matter experts to gather technical information, project details, and resumes while helping keep proposal schedules on track.
Review RFPs/RFQs to identify key requirements, deadlines, and submission criteria and assist with ensuring full compliance.
Assist in editing and proofreading proposal content for clarity, consistency, grammar, and alignment with branding and messaging standards.
Help maintain organized proposal files, records, and version control to ensure materials are accurate and easily accessible.
Support the development of proposal presentations and interview materials, including PowerPoint slides and visual aids.
Coordinate with graphic design staff to help create visually engaging layouts, charts, maps, and graphics.
Assist with proposal strategy discussions, including identifying differentiators and understanding client goals and priorities.
Maintain and update proposal resources such as templates, project descriptions, resumes, and past proposal materials.
Support post-submission activities including clarification responses, updates, and debrief preparation.
Communicate professionally with internal stakeholders, providing updates and gathering feedback throughout the proposal process.
Perform additional responsibilities as needed to support business development and marketing efforts.
Qualifications
Pursuing or recently completed an Associate's or Bachelor's degree in business, marketing, communications, graphic design, English, or a related field preferred.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple tasks and deadlines.
Interest in marketing, business development, and proposal work within a professional services or engineering environment.
Familiarity with the RFP/RFQ process and basic understanding of civil engineering or construction terminology is a plus-but curiosity and willingness to learn matter most.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe Creative Suite and any experience with proposal management software is a plus.
Strong written and verbal communication skills.
Physical Requirements The physical demands described represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made.
Regularly required to sit, stand, walk, stoop, kneel, crouch, and reach
Ability to use hands to handle tools, equipment, and controls
Ability to communicate clearly and effectively
Additional Requirements
Frequently lift and carry up to 10 pounds; occasionally up to 25 pounds; infrequently up to 50 pounds
Vision requirements include close vision, color vision, depth perception, and the ability to adjust focus
Hours and Travel
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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KLJ
Jan 26, 2026