SHS-HR ASSISTANT (BACK OFFICE)

General Purpose

To provide administrative and clerical support to Human Resources functions such as benefits, compensation, worker's compensation/disability, and employment.

Essential Duties

• Accurately files Team Member information into the appropriate Team Member personnel file, including but not limited to: Human Resource Team Member files for active and terminated Team Members, pension files for retirees, term vested and deceased retirees, etc. using a paper filing system and electronic filing systems.
• Responsible for information gathering and responding to approved subpoena requests.
• Coordinate requests from Team Members and Leadership to review Team Member personnel files.
• Coordinates with Employment Relations staff regarding requests from Team Members to remove expiring discipline reports from employee records.
• Scan documents for Agency Team Members, tuition reimbursement, and leaves of absences.
• As requested, completed special tasks/projects such as data entry, mailings, information gathering, scanning, copying, faxing, and deliveries.
• Evaluates processes and implements changes on a continuous basis to improve productivity, efficiency, and accuracy of work.
• Maintains confidentially with Team Member records.
• Audit Team Member personnel files in coordination with internal HR accreditation team to determine required education, fingerprinting approvals, and license information are in the file and easily located.
• Participates in and/or coordinates items for special projects as needed, such as open enrollment, resident orientation, etc.
• Provide receptionist coverage at the Human Resources front desk area in coordination with front desk HR assistant's lunch breaks and time off.