Business Group Administrative Assistant (Onboarding)

Gannett Fleming
:
life insurance, parental leave, tuition reimbursement, 401(k)
United States, North Carolina, Raleigh
Dec 12, 2025
What You Will Do: GFT is seeking a Administrative Assistant to join our Team in Raleigh, NC! This role follows a hybrid work model, requiring regular attendance at our Raleigh office. GFT's professionals bring unparalleled expertise to tackle the most challenging geotechnical assignments. We deliver innovative solutions for foundations, earth structures, groundwater resources, dams, underground construction, and building sites. We excel in designing building and transportation infrastructure, addressing landslides, sinkholes, mine subsidence, slope stability, and seepage issues. What you'll be challenged to do: As a Business Group Administrative Assistant with a focus on new hire onboarding, you'll be the welcoming face and steady anchor for new employees, ensuring they feel confident and supported from day one. You'll also provide essential administrative support to the business group, helping the team operate at their best in a fast-paced, collaborative environment. In this capacity, the successful candidate will be responsible for the following: Onboarding & HR Support Serve as the primary point of contact for new hires and hiring team during pre-boarding and onboarding. Coordinate with HR on background checks, required paperwork, access credentials, and new hire equipment. Facilitate engaging onboarding experiences, including coordinating schedules, and ensuring onboarding checklist items are being adhered to. Maintain onboarding workflows updates, guiding various teams ( IT, HR, Operations) through the process and advise on standard operating procedures. Monitor new hire progress and provide support throughout their first 30-90 days. Partner with managers to ensure smooth transitions and exceptional employee experiences. Administrative & Process Management Provide administrative support to the Business Group Leadership team and staff as needed. Manage logistics for meetings, conferences, and high-level client events. Maintain databases, employee records, and onboarding metrics. Track expenses, invoices, budgets, and purchasing needs as required. Identify inefficiencies and recommend improvements for administrative and onboarding workflows. Support the implementation of new tools, software, and systems. Additional Responsibilities Assist with business development initiatives and event coordination. Collaborate with internal teams and external partners to ensure seamless execution of deliverables. Perform other duties as assigned to support the group's operational excellence. Education \| Experience: What you will bring to our firm: 2-4+ years of administrative, HR support, onboarding, or operations experience. Excellent communication skills-warm, clear, confident, and professional. Strong organizational and multitasking abilities. High level of discretion, confidentiality, and emotional intelligence. Tech-savvy with proficiency in tools like Microsoft Office, iCIMS & HRIS platforms, and project management software. Ability to stay calm under pressure, anticipate needs, and think several steps ahead. What we prefer you bring: Bachelor's degree in business administration, communications, or related field. Proactive, resourceful, and always seeking ways to improve processes. Brings positivity, adaptability, and a solution-oriented mindset. Thrives in a supportive role that lifts others up and creates a welcoming environment. Approaches work with pride, ownership, and follow-through. Enjoys creating experiences where people feel valued, seen, and set up for success. Compensation: The salary range for this role is $47,000 - $55,000. Salary is dependent upon experience and geographic location. Featured Benefits: * Hybrid (in-person and remote) work environment. * Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. * Tax-deferred 401(k) savings plan. * Competitive paid-time-off (PTO) accrual. * Tuition reimbursement for continued education. * Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations * Incentive compensation for eligible positions. #LI-JM1 #LI-Remote Company Overview: At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property GFT. Location: Raleigh, NC Core Business Hours: 8:00 AM - 5:00 PM Employment Status: Full-Time Salary Range: Salary dependent upon experience and geographic location GFT does require the successful completion of a criminal background check for all advertised positions. "California Applicants" Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.