Accounts Payable Manager

Title: Accounts Payable Manager

Location: Orlando, FL

Employment Type: Full Time onsite

Work Status: Exempt

Reports To: Accounting Manager

Company Overview

Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our success is driven by a talented and dedicated team that collaborates to deliver exceptional results on every project.

Your Role at Acousti

This role is responsible for managing the Corporate AP Team, managing all assigned AP processes and monitoring the Titanium process. This role ensures the corporate AP team in making timely and accurate payments, maintaining branch relationships and communications, maintaining positive vendor relationships, handling AP related escalations, reconciling the AP Aging to AP ledger accounts, providing timely updates to the corporate accounting manager, and supports the overall performance of the Corporate Accounting team.

Key Responsibilities

In this role, you will:

• Invoice Processing: Ensures invoices are being correctly coded and entered timely. Ensures employee expense reimbursements are audited and paid via payroll schedule. Ensuring tax is calculated correctly.
• Collaboration: Work closely with the corporate AP team. Providing mentorship and guidance as needed. Working with branches as needed to handle escalated issues. Working with the Corporate Accounting Manager to ensure timelines are being met and known issues are being worked through.
• Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies in a timely manner. Reconcile the AP ledger to the AP aging report. Monitoring aging cleanup.
• Vendor Management: Ensuring the AP team is communicating with vendors to address payment inquiries and issues. Making sure vendor account information is up to date and accurate. Review and approve new vendor setups and edits.
• Communication: Ensures emails are being handled within 24 hours. Keeps an open and professional line of communication with internal and external stakeholders.
• Payment Processing: Making sure critical funding issues required by their branch(es) are addressed on our weekly internal report. Reviewing escalated selections for reasonability and that they follow the Acousti guidelines. Uploading payments twice a week in PNC Bank Pinnacle.
• Compliance: Ensure compliance with company policies and procedures, as well as relevant regulations. Ensuring the delegation of authority is being followed.
• Support: Assist with month-end closing and year-end audit processes. Provide feedback and suggestions towards process improvements. Assist, as needed, with ad-hoc reports, tasks or other miscellaneous needs from the management team. Maintain and monitor the Titanium process is flowing smoothly and efficiently. Provides feedback and mentorship to the Corporate AP team as well as branch team members with regards to the AP process.
• Management: Managing the Corporate AP Team. Ensuring deadlines are being met, communication remains timely and open with all stakeholders. Providing both positive and negative feedback to the AP team as needed. Handling branch and vendor escalations. Preparing mid and end of year reviews for the AP team.

What We're Looking for in You

To succeed in this role, you should have:

• Education: Associate degree or higher in Accounting, Finance, or a related field.
• Experience: Previous experience in a high volume and fast paced accounts payable environment. Managing a team of at least 5 team members.
• Skills: Proficiency in accounting software (e.g., Sage, SAP, Oracle), intermediate Excel skills, attention to detail, and excellent communication skills.

Preferred Qualifications

• Experience working in a corporate or multi-division organization
• Familiarity with industry-specific compliance, regulations, or project delivery models
• Some construction experience preferred.

Why Join Acousti?

At Acousti, we offer more than just a job; we provide opportunities for growth and development in a collaborative, supportive environment. As a valued member of our team, you'll enjoy:

• Competitive Compensation: Based on experience, with opportunities for career progression
• Comprehensive Benefits Package: Health, dental, and vision plans
• Retirement Savings: 401(k) with company match
• Insurance Coverage: Company-paid life and long-term disability
• Paid Time Off: Vacation, sick leave, and holidays
• Supplemental Insurance Options

Employee Perks

• Learning & Development: Training programs, tuition reimbursement, and career advancement
• Company Events: Team-building and social events
• Referral Program: Earn rewards by referring qualified candidates
• Employee Assistance Program (EAP): Support for personal and professional challenges

Additional Information

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Acousti Engineering is at-will.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))