New

Sr. Department Administrator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Dec 05, 2025

Position Details

Position Information

Recruitment/Posting Title	Sr. Department Administrator
Job Category	URA-AFT Administrative
Department	SAS - Dean's Office
Overview	The School of Arts and Sciences ( SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Sr. Department Administrator for the Dean's Office within the School of Arts and Sciences. Reporting to the Divisional Director of Administration, the Sr. Department Administrator supports the Division Dean/s, the Divisional Director of Administration, and operations of the Humanities Division along with its departments, programs, and centers. Among the key duties of this position are the following: Involves working with leaders of the various units to communicate, adapt, implement, and enforce financial, human resource, technology, and space management policies and procedures throughout the unit; to steward department and SAS assets. Provides reliable operational information to a wide range of users internal and external. Serves as the senior coordinator of the division, supporting calendars and meetings, helping the Dean/s and Director of Administrator clear time for priority meetings and projects and making sure that conflicts are avoided. Manages communications for the Division. Generates formal reports, using Excel, Word, Adobe, Powerpoint, and other programs. Prepares agendas, taking minutes, and prioritizes follow up for the Dean. Updates the Division websites using Joomla and other digital tools and maintains a list of reminders and action items. Manages special projects, which includes independently scheduling meetings and coordinating stakeholders from across SAS to move forward Divisional initiatives. Develops, implements, and manages consistent processes to ensure accurate, compliant, and timely processing of requests and transactions, and professional, prompt, and courteous service to diverse clients. Assists in the development of, then implements and manages effective controls. Supervises the hourly staff and student employees in office. Conducts unit wide data management and analysis on all aspects of the unit including but not limited to all faculty/staff/hourly, financial/budget, technology and laboratory equipment, space utilization, etc. Resolves a diverse range of problems consistent with an understanding of the mission, vision, role and goals of the unit and SAS and with a comprehensive understanding of administration/office management in accordance with management principles, applicable regulations, and SAS and university policies and procedures. Interprets, communicates, and implements policies and practices for differing needs of a diverse client population. Works independently with broadly defined work objectives and limited review of overall results. Performs professional work that requires specialized to general knowledge in one or more fields of management/administration and a solid understanding, use, and application of concepts, theories, principles, practices, regulations, and terminology. Provides back up for other administrative staff across the division and within the Office of the Executive Dean as necessary.
FLSA	Exempt
Grade	06
Salary Details
Minimum Salary	77919.480
Mid Range Salary	96454.480
Maximum Salary	114989.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in higher education administration, public administration, management, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices. A minimum of five years of relevant professional experience in an administrative function, excellent communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	Prior experience providing administrative support to an academic unit (SAS unit preferred). Experience as a Preparer or Approver in SciQuest, PeopleSoft, and Expense Reimbursement systems. Prior experience using SAS systems.
Equipment Utilized	PC, Fax/Scan, Oracle Financials, SciQuest, PeopleSoft HCM, Expense Reimbursement, SAS systems for appointments and departmental data.
Physical Demands and Work Environment	Ability to lift and carry up to 20 pounds. Ability to travel to all RU-NB campuses. Valid driver's license and use of own vehicle.
Special Conditions

Posting Details

Posting Number	25ST2441
Posting Open Date	12/05/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement