New

Administrative Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Dec 05, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	Staff & Executive - Administrative & Support
Department	SASN -Earth & Environmental Sci
Overview	Understanding the Earth processes is of utmost importance in the modern world. We offer curricula in environmental sciences, environmental earth sciences, earth engineering and environmental sustainability and prepare our students for successful and rewarding careers or graduate studies. Our faculty has strengths in water, soil and air pollution and innovative techniques to study them. Research and education emphasize practical applications, especially in the field. The program uniquely includes a field research station to facilitate research and education. The department offers rigorous courses that are comparable to the best in the country. Student research is an integral part of the learning experience and provides opportunities for enhanced understanding. Technical abilities and effective communication are emphasized in preparation for successful careers and graduate studies. Small classes provide individual attention to students for enhanced learning. Our students are considered by both industry leaders and graduate programs to be well prepared for their chosen paths. From the oceans to the atmosphere, Earth's surface and beyond, our faculty and students research all areas of Earth and Environmental Sciences. See our individual research areas for further information: https://sasn.rutgers.edu/academics-admissions/academic-departments/earth-environmental-science.
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Department Administrator Supervisor, this position is a member of the Department of Earth and Environmental Sciences' team. The Administrative Assistant provides administrative support to the Department by embracing the challenges of achieving department goals and supporting team efforts to grow together in all of its programs, including to the Department's faculty, staff, and students. This position is responsible for and not limited to the following: First point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities. Assists the Department Chair and others with the administration of academic programs and student support. Arranges and coordinates events and meetings. Prepares and processes payroll appointments and transactions. Prepares a variety of business transactions. Maintains Department records and information in a variety of formats. Interacts extensively with the University community and provides information on the policies, processes, and timelines of the Department and University.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, data collection and report writing Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community Must be able to work in a fast-paced, deadline-driven, customer-service focused, team environment in a large, complex academic department
Preferred Qualifications
Equipment Utilized	Position regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, Course Scheduling System, Degree Navigator, E-Verify, Grad Portal, Blackboard, Course Analysis System, Sakai, Canvas, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, time keeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, student support, course scheduling, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment	Fast-paced, deadline-driven, stakeholder focused, confidential, team environment in a large, complex academic department. Must be able to work occasional evenings and weekends
Special Conditions

Posting Details

Posting Number	25ST2415
Posting Open Date	12/05/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement