Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service

Position Title:

Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service

Department/School:

Dept of Spiritual Life & Service

Salary/Pay Rate:

$22/hour - $23/hour

Job Summary:

The Marist University Department of Spiritual Life and Service seeks applicants for the position of Temporary Administrative Coordinator to serve full-time from March 1st, 2026 through June 15th, 2026. The ideal candidate will staff the office and provide clerical and administrative support to the Department of Spiritual Life and Service in the running of the area.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

Requisite Skills:

3C-Advanced Calendar Management
Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants

5C-Advanced Written Communication
Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software

6C-Advanced Office Organization
Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies

7C-Advanced Record & Data Processing
Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Argos, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail.

9C-Advanced Auditing & Data Reconciliation
Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high 2 (continued)

15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

16C-Advanced Judgment
Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment

Essential Functions:

• Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person
• Schedule appointments and maintain staff calendars
• Screen and prioritize office mail
• Coordinate and supervise department wide events
• Create correspondence on behalf of dean and department.
  Proofread documents
• Input data into department computer system. Information may be of a confidential nature
• Process information, including faculty contract preparation
• Complete or oversee office purchases
• Reconcile information such as financial records, travel expenses, etc
• Review and manage department budget including Professional Development Funds, as assigned
• Complete individual tasks and exercise judgment as permitted
• Train and supervise student workers
• Possess intimate knowledge of entire institution as required by position
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
• Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References

About the Department/School:

Marist's Department of Spiritual Life and Service supports the spiritual and religious needs of our Marist students. We promote the integration of the whole person - mind, body, and spirit - by fostering an environment of celebration, service, and education.

About Marist University:

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

Temporary

Work Schedule:

Monday-Friday, 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.