Board Relations Senior Program Coordinator

HealthPartners is hiring for a full-time Board Relations Senior Program Coordinator.

POSITION PURPOSE:

Provides extensive coordination and support for the HealthPartners Boards of Directors while demonstrating the ability to discretely handle highly confidential and sensitive information.

ACCOUNTABILITIES:

Responsibilities related to the HealthPartners Board of Directors:

1. Provides extensive support to the HealthPartners Board of Directors and Committees, including planning meeting logistics, developing agendas, researching information, writing and editing minutes, drafting resolutions and following up on action items to ensure completion. Attends meetings of the Board and Committees as necessary. Exercises discretion and maintains strict confidentiality as needed.
   1. Coordinates the annual Conflict of Interest Disclosure process for all Board Members, officers and key employees to support compliance with identification of any or potential conflicts of interests.
   2. Ensures the accurate compilation of information for annual IRS Form 990 filings, including board membership and annual reporting of Board Compensation.
   3. Manages member inquiry tracking system and coordinates responses and resulting follow-up.
   4. Organizes and maintains department filing system, including electronic files. Retrieves files as necessary and arranges for storage of outdated files. Maintains permanent files as required.
   5. Processes Board related expense check requests and reconciles monthly expenses to budget on timely basis. Identifies and reports variances to appropriate accounting unit manager.
   6. Supports the planning and organization of the HealthPartners Annual meeting.
   7. Plans, organizes and attends special events of the Board of Director such as Board reunion, All Boards forum, Board retreats, and Board recognition events.

Responsibilities related to the HealthPartners Subsidiary Boards of Directors:

1. Coordinates and attends meetings of HealthPartners subsidiary boards of directors and committees, including:
   1. planning meeting logistics,
   2. developing agendas,
   3. researching information,
   4. writing and editing minutes,
   5. drafting resolutions, and
   6. following up on action items to ensure completion.
2. Exercises discretion and maintains strict confidentiality as needed.

REQUIRED QUALIFICATIONS:

• Bachelor's degree or eight years equivalent job experience

• Minimum of eight years of administrative/operational experience working with senior level management of a large corporation.

• Ability to handle confidential sensitive business information with discretion

• Excellent written and verbal communication skills, including ability to capture meeting highlights/decisions and accurately record in the form of meeting minutes

• Demonstrated ability to lead projects and to work on multiple priorities and projects simultaneously

• Ability to communicate effectively with all levels of the organization from senior leadership to staff

• Strong collaboration skills demonstrating the ability to work in a team or individually

• Proven ability to work and act independently with considerable discretion, judgment and tact.

• Skilled in using Microsoft Word, PowerPoint, and Excel software programs, as well as scheduling software packages.

• Familiar with Microsoft Office 365

• Strong technical skills to manage an online board portal to organize board briefing materials.

• Ability to work under pressure and meet deadlines while dealing with highly confidential information.

• Ability to work with and coordinate efforts among individuals both internally and externally.