Group Office Administrator

Do you enjoy working with people in a dynamic business setting?
Are you organized and motivated to help others stay on top of milestones and deadlines?
Do you think you can enhance the workplace culture and cohesiveness for a talented group of engineers, scientists, and analysts by performing administration duties and coordinating morale and social activities?

If so, we're looking for someone like you to join our team at APL.

If so, we are looking for someone like you to serve as the Group Administrative Assistant for the System Realization and Resilience Group (KBR) within the Force Projection Sector to help us coordinate office management tasks and independently perform routine functions. Our team is responsible for enabling the realization of strategic systems, ensuring resilience and engineering specialty disciplines are integrated throughout system development, and supporting credible verification of strategic weapon systems. We lead efforts in systems engineering, system security engineering, test and integration, digital engineering, nuclear command and control, and reliability engineering. As a team member, you will contribute to the day-to-day operations for more than 35 staff members.

As the KBR Group Administrator, you will...

* Manage the group office, including purchasing and reconciling laboratory and office equipment, materials, and supplies.
* Independently resolve issues related to shipping, logistics, and staff travel coordination.
* Process staff travel and expense reimbursements.
* Collect, catalog, and maintain group documentation in APL's knowledge management systems.
* Review technical documents and engineering memos for grammar, formatting, and clarity.
* Support group security processes to ensure compliance with classified handling procedures.
* Coordinate clearance requests for staff traveling to government facilities.
* Track and manage group-owned property, including leading property audits as the group's Property Administrator.
* Inform and advise the group on relevant APL policies, procedures, and resources.
* Assist in tracking, onboarding, and orienting new team members and interns.
* Support group leadership with reporting on plans, accomplishments, and activities.
* Organize internal and external meetings and plan special events that foster team morale.
* Identify and implement improvements to administrative workflows and group efficiency.
* Assist with interview coordination and schedules.
* Track telecom needs, including teleconferencing, Zoom setup, office/meeting room phones, and cell phone needs.
* Collaborate with other administrative staff to ensure seamless coverage across groups.

You meet our minimum qualifications for the job if you...

* Possess an associate's degree in Business Administration or equivalent experience, with at least 3 years of related administrative support experience.
* Have demonstrated an ability to manage numerous complex tasks independently.
* Are a detail-oriented self-starter with excellent organizational and prioritization skills.
* Have strong interpersonal communication skills and are able to interact effectively with engineering teams.
* Are comfortable learning new software, systems, and tools quickly and adapting as needed.
* Have strong written communication skills, including the ability to edit for grammar, punctuation, and logical flow.
* Have experience producing high-quality documents, spreadsheets, and presentations.
* Are proficient in Microsoft Office Software (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
* Are eager to take on new challenges and develop new skills.
* Are able to obtain an Interim Secret level security clearance by your start date and can ultimately obtain a Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

* Possess a Bachelor's degree (BA/BS) or equivalent experience.
* Comprehensive knowledge of JHU/APL-specific policies and procedures (e.g., travel, purchasing, security, budgeting).
* Have experience using APL-specific software and database implementations such as Slack, Workday, ADDIT, EBSS, eQUIP, iCIMS, Confluence wiki, etc.
* Have demonstrated experience proactively identifying and implementing process improvements to enhance administrative efficiency.
* Experience at creating and giving presentations.
* Hold an active Secret security clearance.

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.