Confidential Executive Assistant to the President/CEO

CONFIDENTIAL EXECUTIVE ASSISTANT TO THE PRESIDENT/CEO

EXECUTIVE MANAGEMENT

WORKER CATERGORY - EXEMPT

As a CCBHC (Certified Community Behavioral Health Clinic), Thrive Behavioral Health provides a comprehensive range of high quality mental health and substance use disorder services that are accessible to all members of our community regardless of insurance status or ability to pay.

General Summary: To provide administrative support to the office of the President/CEO.

Schedule: Mon-Fri, First Shift - 16 hours per week to start

Location: Warwick, RI

Salary: Starts at $25 per hour

Essential Responsibilities:

• Supervise and coordinate the day to day activities and work flow of the administrative support area and executive level support staff.
• Assist the executive management team in the recruiting, screening, selecting, orienting and training of administrative support staff.
• Interact with state and local officials, company executives, clients, EMT staff, and other community representatives on behalf of the President/CEO.
• Maintain schedule of the President/CEO.
• Track and monitor various projects for the President/CEO. Handle projects assigned by President/CEO independently.
• Provide administrative support to Board of Directors and Executive Management Team when necessary.
• Prepare records such as agenda, notices, minutes, and resolutions (i.e. for Board of Directors or SLT meeting).
• Establish and implement office procedures for Executive Management Support Offices.
• Directs preparation and filing of corporate legal documents with government agencies to conform with statutes.
• Acts as custodian of corporate documents and records.
• Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President/CEO when requested.
• Screen incoming calls and correspondence for the President/CEO and responds independently when possible.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
• Create and maintain database and spreadsheet files.
• Demonstrate respect and regard for the dignity of all clients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment.

Education, Experience and Competencies:

• Associate's degree in office administration, administrative assistance, or equivalent combination of education and experience may be substituted.
• Minimum of 7years progressively related experience to include executive secretarial level and office management experience preferred.
• Ability to work independently and take initiative with excellent organizational skills.
• Proficiency in Microsoft Office suite including Outlook and Teams.

Certifications, Licenses Requirements:

• Valid driver's license and automobile insurance which meets Rhode Island minimum standards required, or the ability to obtain necessary transportation in order to perform the responsibilities/tasks of the job.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Reasonable accommodations may be made to assist individuals with disabilities in meeting the expectations of the position.

EEO/VET/LGBTQ+ Employer

Benefits:

• 3 weeks' vacation to start, increases to 4 weeks after 2 years of employment
• 10 sick days per year
• 1 Float day
• Birthday off
• 11 paid holidays
• Paid lunch
• Low-deductible medical insurance plan
• Dental insurance as low as $0/month
• Vision Insurance
• Company-paid life insurance worth 2x your annual salary + Long Term Disability
• 401k with 2% company match
• Optional Aflac, additional life insurance, and pet insurance
• Employee Assistance Program
• Healthtrax Gym Discount
• Employee referral bonuses

All employees are considered benefit eligible if their schedule is 20 hours per week or more. Time-off balances are pro-rated for part-time employees. Insurance plans remain the same regardless of FT or PT benefit eligibility.

Thrive believes in healthy work/life balance and a friendly/family working environment, whose values include Dignity, Respect, Teamwork and Professional Support and Development.