Administrative Assistant - Background Investigations & Credentialing

Our client is seeking an Administrative Assistant to support its Office of Background Investigations and Credentialing (OBIC).
This is an on-site, full-time position (five days per week) with a Monday-Friday schedule from 7:00 a.m. to 3:30 p.m. They are looking to start someone immediately.

The Administrative Assistant will provide comprehensive administrative and operational support, with a focus on scheduling sensitive evaluations, managing official correspondence, and supporting credentialing activities.

Scheduling & Coordination

• Scheduling polygraph, medical, and psychological examinations for sworn candidates.

• Coordinating appointments, maintaining calendars, and arranging staff meetings.

• Assisting with the creation of credentials in the Badging Office.

Administrative Practices & Procedures

• Preparing procurement requests, training documentation, travel orders, vouchers, and other administrative forms.

• Requisitioning office supplies and equipment; reconciling purchase orders.

• Reviewing reports and correspondence for format, accuracy, and compliance with policies.

• Compiling program data such as goals, staffing levels, budgets, and performance metrics.

• Preparing correspondence, charts, graphs, presentations, and statistical reports using standard office software.

• Maintaining data, forms, records, mail logs, and other information management systems.

Support Services

• Responding to inquiries regarding office functions and services.

• Coordinating administrative support needs and following up to ensure timely responses.

• Preparing routine calculations and summaries for management and program analysis.

• Notifying staff of meetings and preparing minutes.

• Providing general support to office leadership.

Mail, Correspondence & Report Processing

• Reviewing incoming correspondence, directives, and publications to determine required action.

• Establishing and maintaining tracking logs for incoming documents and follow-up actions.

• Preparing administrative reports and composing correspondence based on established guidelines and leadership direction.

• Ensuring all outgoing materials conform to policies, regulations, grammar standards, and formatting requirements.

• Coordinating with internal stakeholders to gather information and complete required documentation.

Additional Duties

• Supporting emergency operations when needed due to the nature of the organization.

• Performing other duties as assigned.

Pay: $24.65 per hour plus $5.09 H&W = $29.74 per hour