Clinical Administrative Associate (UMMC - East Bank)

Why M Physicians?

The Clinical Administrative Associate provides high-level administrative and operational support to clinical providers and leadership within a complex, multi-site clinical program. This role ensures the seamless coordination of clinical operations, accurate data management, and effective communication to support safe and efficient patient care. The position requires a proactive, detail-oriented professional capable of managing competing priorities in a dynamic clinical environment.

What you will do as a Clinical Administrative Associate:

• Maintain and update licensure documents and professional files.
• Update and maintain Google and QGenda calendars to reflect accurate clinic schedules, on-call assignments, and patient care responsibilities.
• Ensure all scheduling adjustments support safe and continuous patient care.
• Manage and coordinate call and vacation schedules to ensure adequate clinical coverage across all service lines.
• Collaborate closely with nurses, schedulers, and clinical teams to align schedules with operational needs.
• Serve as backup to surgical schedulers, assisting with case coordination as needed.
• Provide logistical and administrative support forclinicalmeetings and clinical projects.
• Develop, maintain, and update clinical and operational databases for use in quality reporting, contract billing, and clinical project tracking.
• Support quality improvement initiatives by collecting, validating, and summarizing data from multiple sources.
• Design efficient systems for data entry, interpretation, and presentation to assist providers with quality assurance and performance metrics.
• Ensure data accuracy and confidentiality in compliance with institutional and regulatory standards (e.g., HIPAA).

What you will need:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative experience in a healthcare, academic, or clinical setting.
• Demonstrated proficiency withGoogle Workspace, Excel, and database tools (preferred experience within QGenda).
• Strong organizational and communication skills with attention to detail and confidentiality.

Location: East Bank, University of Minnesota

Hours: 1.0 FTE, 40 hours per week. Onsite, 5 days per week

Benefits: This is a fully benefit eligible position: Competitive wages, Healthcare (including vision & dental), 401K, parking & tuition assistance and more!

Compensation:

At M Physicians we believe in pay transparency and equity. The compensation for each position is based on experience, skills, qualifications, and other role-specific considerations. Our total compensation is designed to support your well-being, career growth, and work-life balance.

University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond.

Join us on a mission to advance medicine.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.