Assistant Asset Manager

Gilbane Development Company is seeking an Assistant Asset Manager to assist, develop, and implement best practices to its Purpose-Built Student Housing (PBSH) portfolio. The Assistant Asset Manager will assist with day-to-day functions with the objective of enhancing the underlying performance of the Asset Management Department to achieve the economic goals of Gilbane Development Company and ownership groups.

Assist with the operation and preservation of the PBSH portfolio by responding in a timely, thorough, and concise manner to questions and requests from both internal and external sources.
• Assist with the review of property's profit and loss statements, downloading information for dashboard distribution, and ensuring regular distribution to executive level staff.
• Assist Student Housing Asset Manager with management of commercial portfolio including, but not limited to, drafting amendments, reviewing LOI's, preparing lease agreements, approving plans, and tracking tenants work and deliverables.
• Ensure financials packages are maintained and up to date.
• Work closely with the Student Housing Asset Manager to monitor and advise on financial health of each property, and interface with leadership to implement company financial directives.
• Ensure revenues are timely collected and payments are properly processed by third party management; improve systems to ensure and enhance current collections and operations.
• Oversee on-site managers, third-party property management companies', and properties managed in-house to ensure deadlines are met maintaining a professional demeanor and supervisory relationship.
• Read, interpret, and advise proposals received by third party and on-site managers, related to the portfolio.
• Ensure approvals are received and analyzed for budget compliance; ensure multiple proposals are received for all expenditures over identified thresholds.
• Visit properties to inspect their condition, provide direction, and gauge adherence to lease and company standards.
• Assist, prepare, and review annual operating budgets and income projections, including analysis of monthly expenses, to ensure they are accurately completed by third property managers.
• Monitor and create spreadsheets regarding critical dates in the Student Housing Portfolio (permit and license expirations, real estate tax schedules with date of appeals, lender reporting requirements, etc.).
• Submit invoices to accounting for approvals.
• Ensure high-level issues/disputes with tenants, vendors, and contractors, working with third-party property managers and outside legal counsel, are internally appropriately.
• Assist in preparing and executing commercial/retail documents such as LOI's and leases.
• Other Assistant Asset Management related duties, as assigned.
• Some travel required.

EDUCATION/EXPERIENCE

• Bachelor's degree or equivalent experience.
• Minimum 2 years of multifamily property management experience; experience in commercial/retail management a plus.
• Proven style of being proactive and multitasking among various projects and assets with organized, methodical system.
• Excellent verbal, written and interpersonal communication skills to maintain professional demeanor.
• Ability to work independently and on teams in a fast-paced environment.
• Advanced skills in Microsoft Office and Excel skills.
• Strong analytical skills with high attention to detail and accuracy.
• Strong organizational, time-management and prioritizing skills.

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

For Providence, RI this ranges from $85,000.00 - $95,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.