SENIOR EXECUTIVE ASSISTANT

Shift: Full Time - 8:00 AM to 5:00 PM Monday through Friday (Flexibility in hours is required)
Department: C-Suite
Compensation: $52,600 to $83,175 Annually - based on experience

ABOUT THE JOB

As the Senior Healthcare Executive Assistant, you'll play a pivotal role in supporting our CEO and Chief of Staff by managing critical administrative responsibilities that enable them to focus on their strategic priorities. This is not just an administrative role-it's a position of trust and impact, requiring a strong sense of initiative and the ability to anticipate the needs of high-level executives. From expertly managing executive calendars and confidential correspondence to coordinating projects and acting as a liaison with internal and external stakeholders, you'll ensure that operations run smoothly and efficiently at the highest levels of leadership.

Your expertise in the Microsoft Office Suite, including Teams, Excel, Word, and Outlook, will be instrumental as you navigate complex scheduling, prepare critical documents, and support executive decision-making. You'll thrive in this role if you are a proactive problem-solver with exceptional organizational skills and the ability to handle sensitive information with the utmost discretion. In this role, your work will directly influence the success of our organization and its leadership team.

ABOUT YOU

You're a highly skilled professional with a proven ability to manage the complexities of executive-level support, including calendar management, communication, and project coordination. With at least four years of related experience and a bachelor's degree (or equivalent), you bring a deep understanding of what it takes to ensure seamless executive operations. Your commitment to confidentiality and your ability to remain composed under pressure set you apart as a trusted partner to leadership.

As an expert in Microsoft Office Suite, you're adept at leveraging technology to streamline processes and improve efficiency. Your exceptional organizational skills allow you to juggle competing priorities while maintaining attention to detail. Above all, you're a relationship builder who thrives in a dynamic environment, excels at collaborating across teams, and brings a passion for supporting leaders in achieving organizational excellence.

ABOUT MU HEALTH CARE

MU Health Care is a growing academic health system in mid-Missouri comprised of multiple hospitals - including the region's only Level 1 Trauma Center and region's only Children's Hospital - and over 90 specialty clinics located throughout the region.

As an MU Health Care employee, you'll be part of an exceptional team committed to our mission of saving and improving lives. Our core values of inclusion, respect, service, discovery, responsibility and excellence foster a collaborative work environment where you can grow your career.

Learn more about MU Health Care.

Learn more about living in mid-Missouri.

EMPLOYEE BENEFITS

* Health, vision and dental insurance coverage starting day one

* Generous paid leave and paid time off, including nine holidays

* Multiple retirement options, including 100% matching up to 8% and full vesting in three years

* Tuition assistance for employees (75%) and immediate family members (50%)

* Discounts on cell phone plans, rental cars, gyms, hotels and more

* See a comprehensive list of benefits here.

DETAILED JOB DESCRIPTION

Performs a wide variety of administrative tasks, and independently initiates and implements processes to manage projects, competing priorities, information, and people.

Prepares executive daily for meetings/schedule, including gathering appropriate supporting materials/files, organizing information; ensuring clarity on purpose, location and travel time.

Conserves executive's time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; and initiating telecommunications, as directed.

Proactively and confidentially scans executive's inbox and responds to non-priority emails or forwards/delegates emails to departments, as directed.

Completes projects as assigned and follows up on results.

Collaborates effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization.

Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.

Collaborates with other departments and administrative staff to maintain continuity of business operations through clear, professional lines of communication. Maintains executive's confidence and protects company interests by always keeping information confidential.

Continuously improves own skills by identifying development opportunities and proactively seeking performance feedback.

Capable of using personal computers and Microsoft software, including advanced usage of Word, Excel, PowerPoint and Outlook; PeopleSoft; and various other ancillary systems.

Demonstrates ability to work independently and under pressure.

REQUIRED QUALIFICATIONS

Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge, skills, and abilities can be acquired.

Four (4) years of related work experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.