Assistant Registrar for Exhibitions & Loans

Job: Full Time, Salaried, Union

Supervisor: Senior Registrar

Union Minimum Salary: $45,000, negotiable with experience

Position Summary: 

Under general supervision of the Director of Registration, the Assistant Registrar for Exhibitions and Loans is responsible for registration functions related to loan-based exhibitions and in-house collections-based exhibitions; budget development; coordination and shipping of incoming/outgoing loans; management of electronic and physical files; and other related duties assigned by Senior Registrar. The Assistant Registrar, Exhibitions and Loans works collaboratively with Curatorial, Conservation, Design, Art Preparation, as well as the Exhibitions Manager.

Duties & Responsibilities:

• Assist in preparing and processing all exhibition-related paperwork including correspondence, loan agreements, insurance, and object receipts
• Review lender requirements on loan agreements and ensuring accurate and consistent data entry into The Museum System (TMS)
• Assist with coordinating details regarding exhibition crating, incoming and outgoing shipments, and couriers
• Assist with drafting schedules for the movement, installation, and deinstallation of objects and exhibitions
• Assist with preparation of exhibition budgets by procuring estimates and monitoring expenditures
• Help to ensure adherence to art safety, proper handing, and security procedures during installations and deinstallations
• Archive all exhibition records and files 
• Provide general support to the Registration team, as needed
• Candidate must complete Security Threat Assessment application, as part of MAM’s participation in the Certified Cargo Screening Program
• Perform other related duties, as assigned

Education/Experience/Skills Requirements

• Four-year degree
• One–two years museum or gallery experience
• Knowledge of a collections management database (TMS preferred)
• Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint), Microsoft Teams, and Adobe Acrobat Pro
• Excellent communication, organization, and record-keeping skills
• Ability to work within deadlines
• Ability to work collaboratively with others as part of a team and independently with a strong sense of responsibility and commitment
• Knowledge of current museum procedures and best practices
• Willingness to work after hours, and adjust hours, as required
• Ability to travel as courier as needed  

Physical Requirements:

• Must have the ability to bend, lift up to 25 lbs. climb stairs, and walk moderate distances.
• Remain stationary up to 6 hours per day
• Move about the museum, loading dock, vaults and offices
• Reach above shoulders
• Stoop, kneel, crouch, or crawl upon occasion
• Color vision and depth perception, ability to adjust focus

Work environment:

Office is adjacent to the carpentry/operations workshops and next to a high traffic area that can be noisy and distracting at times.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties and skills.

Benefits Summary The Milwaukee Art Museum offers a competitive compensation package including Health and Dental benefits, Vision Plan, Flex/Dependent Spending Account, Health Spending Account, Group Term Life and Voluntary Life Insurance, Short Term Disability, Pension Plan, Retirement Plan, Vacation, Personal Days and Holidays, Parking Discount, Museum Membership and Museum Discounts.   

Milwaukee Art Museum is an EOE/M/W/Vets/Disability Employer.

DEAI Statement:

The Milwaukee Art Museum is an equal opportunity employer. The Museum recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, disability, age, veteran status, gender, gender identity or expression, sexual orientation, and other protected status as required by applicable law.

We are committed to recruiting, developing, compensating, and retaining professional staff that reflect our community. We aspire to be a diverse workplace where talented people want to come, stay, and do their best work. 

We stand committed to the work ahead, informed by our community, which we will support with our best thinking, our deepest empathy, and the courage to embody the convictions shared in our Strategic Direction.