Purchasing and Administrative Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Within the UCI BioSci foundational theme of MIND | BODY | WORLD, the Department of Ecology and Evolutionary Biology (EEB) focuses on the WORLD and how the MIND and BODY are embedded in this context. Our department studies the molecular basis of how organisms adapt to the natural world over evolutionary time, and how the resultant biological diversity in organismal function affects present-day ecological processes. Accordingly, faculty in EEB study questions pertinent at a variety of levels of biological organization, from molecular aspects of evolution to organismal physiology and the ecology of terrestrial, freshwater and ocean ecosystems.

EEB world-class faculty lead research programs and train students while meeting the needs of California residents and advancing scientific discovery. Masters and PhD programs offer preparation for diverse career paths in an inclusive community with excellent mentoring and graduate support. The undergraduate curriculum emphasizes breadth and depth in ecology and evolution while providing opportunities for research experience and career development.

The Department of Ecology and Evolutionary Biology is seeking an energetic, self-motivated, organized, reliable, service-oriented member of our administrative support team. Under general direction of the Department Administrator, the incumbent oversees the daily activities of purchasing, accounts payable processes, and travel-related activities and expenses, and acts as a liaison between Central Purchasing, Risk Services, and Accounting. The incumbent processes requisitions of all materials, supplies, and services for the department, and assures all items and services are purchased in accordance with specifications and requirements. The incumbent has responsibility for policy analysis/ interpretation and independent problem-solving responsibilities that require on-going interaction with vendors, all levels of agency administrators, University faculty, and staff.The incumbent also serves as the primary contact and facilitator for all department purchases, disbursements, and travel needs.

The incumbent uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

This is a contract position: March 1, 2025 - June 30, 2025

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $30.46- $30.46 (Hourly).

Required:

• Ability to read and interpret terms and conditions of basic contracts.
• Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
• Demonstrated knowledge of computers and a variety of software sufficient to maintain database systems and to prepare spreadsheets and text for correspondence.
• Demonstrated ability to prioritize and organize multiple complex projects as well as routine work in an environment of heavy workload and frequent interruptions.
• Some knowledge of the organization's departments and operations required in order to meet their procurement needs.
• Ability to establish and maintain effective working relationships with departmental staff, management, and other campus staff.
• Ability to communicate effectively in writing and verbally.
• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years Purchasing

Preferred:

• Working knowledge of policies and procedures in a University setting, especially in the area of purchasing, accounting, and disbursements.
• Knowledge of purchasing practices as they relate to the purchase of hazardous materials at UCI.
• Understands financial systems (such as Kuali Financial System, PeopleSoft, etc.)

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.