Executive Assistant

The Development Assistant will play a vital role in supporting the Development and Land Acquisitions Team. Working directly with the President, the Development Assistant will gain hands-on experience in property acquisition strategy while honing their skills in a dynamic, fast-paced environment. The ideal candidate will be highly organized, adaptable, and capable of handling sensitive situations with professionalism.

• Coordinate and manage the response process to RFPs, ensuring deadlines are met and all required information is gathered.
• Keep track of active, on-hold, and historic projects, ensuring all necessary details are up to date and accessible.
• Obtain essential property and tax information from government websites and county staff. Manage and organize this data to support the team's needs.
• Ensure that transaction and development data is accurately entered into internal systems, maintaining data integrity across platforms.
• Draft and proofread correspondence, including letters, memos, and reports. Ensure all documents are professional and meet the company's standards.
• Provide administrative assistance, including managing calendars, booking business travel, preparing expense reports, and handling document management.
• Schedule meetings and update contacts, ensuring the President's schedule runs smoothly.
• Handle calls and emails professionally, responding independently when appropriate, and directing requests as necessary.
• Support the team with other tasks as needed to ensure smooth operations.
• Strong verbal and written communication skills with the ability to engage effectively with various stakeholders.
• Able to think creatively and suggest new solutions to challenges.
• Comfortable in a fast-paced environment and flexible in response to changing needs.
• Able to handle confidential matters with discretion, tact, and diplomacy.
• Skilled at navigating complex situations and gathering necessary information.
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Works well with others and contributes to a positive, collaborative team atmosphere.