Project Coordinator

Who We Are

Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.

Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values-Integrity, Teamwork, Excellence, Respect-and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.

The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.

At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.

Our Benefits

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role

The Project Coordinator is responsible for the analysis, reporting, and documentation of various operating sectors within the Military Housing (MH) Portfolio. This position plays a crucial role in providing day-to-day support through the prioritization of workloads and tasks while coordinating efforts for the Project Development team throughout the various projects. Assist and supports the VPs, Project Director(s), and Director of Project Management Coordination (DPMC) in making informed portfolio decisions regarding the management, development, reporting, and capital improvements of the MH Portfolio.

What you'll be doing

• Coordinate project schedules, resources and information with vested parties.
• Serves as a liaison to communicate and synchronize project status with vested parties; provide administrative support as required.
• Interface and coordinate with Military Service Partners on portfolio and Project level requirements and requests.
• Identify and elevate areas of concern regarding potential liabilities and risks.
• Coordinate, update and distribute the various Project level insurance certificates to Military Service Partners.

• Organize, attend and participate in external and internal meetings. Prepare necessary presentation materials. Document and follow up on important actions and decisions from meetings.
• Communicate with internal teams, assigning tasks and assisting with schedule management to ensure optimal strategy and max efficiency.
• Maintain general working knowledge of each project's key stakeholders, contacts, background, facts/statistics, fee schedule, and compliance reporting benchmarks.
• Ensure compliance goals and objectives are accomplished through the creation, implementation and management of various document control and record keeping processes maintaining accurate and consistent project documentation and reports to include electronic collaboration/storage environments, project planning, tracking, compliance reporting, quality management and communication documentation.
• Build, process and track monthly project financial draws for the Military Housing Portfolio's Out Year Development (OYD), major insurance claims and other Development efforts to include the associated Development Budget Status Reports per the appropriate internal policies and procedures. This includes gathering, compiling, and reviewing back-up data for accuracy such as contractor/subcontractor POs, invoices, and pay applications.
• Build, verify, and process development related incentive fees per the appropriate internal policies and procedures.

Who we are looking for

• High School Diploma or GED required
• Bachelor's degree preferred

• 3 years in an administrative role and 1 year in an accounts payable or financial services role

• Experience with computer and internet applications along with social media. -
  
  
  
  • Required: Proficiency with Microsoft Office Suite - Word, Excel, Outlook, PowerPoint and TEAMS.
  • Preferred: Understanding of Yardi, AFPACES, SharePoint, BOX and Smartsheet a plus.
  
  
  
  
• Self-directed work style; able to work remotely with little supervision.
• Operates effectively while working within a team structure or independently.
• Strong verbal/written communication and interpersonal skills; ability to professionally interact with internal/external executive level contacts and maintain a high degree of confidentiality.
• Demonstrate adaptability to changes in work environment, delays or unexpected events while effectively prioritizing and managing competing demands.
• Able to troubleshoot low level issues with software, PC, laptops, phones, peripherals.
• Solid organizational skills, including multitasking and time-management.
• Skilled at organizing, creating, tracking and refining administrative processes and systems.
• Demonstrates enthusiastic, positive "can-do" attitude with executive presence, maturity and judgement.

• Ability to travel throughout the company up to 10%
• Active and valid driver's license.

Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time. Sit and stand to perform administrative work. Regularly lift and move office supplies up to 20 lbs.

Work is performed in an office environment. Employee must travel throughout the company footprint as required.

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