Executive Assistant
 University of New Mexico | |
Monthly: $4,073.33 - $5,721.73
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life insurance, remote work
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 United States, New Mexico, Los Alamos | |
| 4000 University Dr (Show on map) | |
 Dec 27, 2024 | |
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Requisition ID req31794 Working Title Executive Assistant Position Grade 13 Position Summary UNM Los Alamos is seeking a highly motivated, detail oriented, and proactive Executive Assistant to serve as administrative support for the Chancellor. UNM Los Alamos is a branch campus located in northern New Mexico which serves the surrounding areas through higher education initiatives. We are a campus dedicated to supporting our community and growing our student population. This position will offer executive support to the Chancellor and other members of leadership who work to meet the needs of the students and advance the campus strategic goals. The ideal applicant should be organized and be able to prioritize through effective time management. They should support student success and understand the confidential nature of the work being done. This person should also have outstanding communication skills to work closely with internal departments and external stakeholders. Duties and Responsibilities o Serves as the primary point of initial contact on any matter directed to the Chancellor's office by university and community constituencies. o Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments. o Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations. o Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position. o Provides assistance in the understanding and interpretation of university policies and procedures, as appropriate, and ensures that office operations are following policy provisions and standards. o Participates in various committees and professional organizations. o Oversees the planning, scheduling, and coordination of key special events for the office of the Chancellor. See the Position Description for additional information. Conditions of Employment Minimum Qualifications High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications * Demonstrated experience providing support for executive leadership * Advanced scheduling experience * Experience planning large-scale events * Knowledge of staff hiring procedures * Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a diverse community * Advanced level experience with Microsoft Office Suite, specifically, MS Outlook, Word, Excel and PowerPoint * Records maintenance skills * Conflict resolution and/or mediation skills * Project management skills and the ability to resolve complex problems and issues Additional Requirements Campus Los Alamos Department Los Alamos Branch Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $4,073.33 - $5,721.73 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 1/16/2025 Eligible for Remote Work Yes Eligible for Remote Work Statement Hybrid schedule is dependent on supervisor approval Application Instructions Only applications submitted through Applicants please provide: 1. current resume, 2. cover letter, 3. name, email address, phone number of THREE professional references. Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff. | |