Property Assistant

We are seeking an energetic, personable, and dependable individual to join our dynamic team responsible for managing a large government campus. The Property Assistant will provide administrative support and assist the Property Management Team with day-to-day operations. The ideal candidate will be organized, tech-savvy, and able to thrive in a fast-paced environment.

• Support the on-site property management office by managing office and kitchen supplies, maintaining proper inventory levels.
• Provide support for copiers and IT issues.
• Set up meeting appointments and coordinate the office calendar.
• Maintain and manage the visitor access database.
• Ensure vendor/contractor security clearance and access requirements are obtained proactively.
• Create purchase orders and process invoices according to workflow approvals.
• Prepare contracts for signature and update project folders.
• Assist in scheduling and coordinating contract services such as landscaping, trash removal, pest control, maintenance services, and inspections.
• Assist with routine property and site inspections, noting deficiencies, and recommending and implementing solutions.
• Perform general administrative duties including copying, updating/distributing weekly reports, maintaining organized electronic records, and preparing monthly financial reports.
• Plan and coordinate appreciation events and other special events for staff.
• Develop and maintain relationships with building staff, tenants, and contractors.
• Assist with other tasks and responsibilities as needed.